About The Opportunity

Programmed’s Facility Management department are currently seeking a Finance Administrator to join our Service Co project delivery team. This is an excellent opportunity to be a part of a high performing team that is responsible for the timely and accurate processing of contract documentation including invoices, credit notes and maintaining contract data in the Company's business system. This is an excellent opportunity for the right candidate.

Nature of the position: Full time

Location: Melbourne Airport

Reporting Line:  Program Manager

Benefits 

• Long term career potential within an established brand
• Attractive salary package + benefits program 
• Paid parental leave and great discounts with selected retailers
• Training and support provided

Key responsibilities

• Contract and Jobs Management, involving processing data using Navision, Maximo, processing job invoicing and general filing and preparation of project documentation.
• Office administration and Clerical Support
• Reporting and Communication, including reporting and interacting with branches in contract job issues
• Undertake month end financial requirements in line with PFM requirement
• Assist the Operations team with contract administrative requirements and data analysis

About You

To thrive in this role, ideally you will have previous experience within a administration role, a ‘can-do’ attitude, knack for people engagement and a drive for ‘top-notch’ service delivery. Additionally, you will demonstrate and possess the following:

• Have work experience in a similar role, with exposure to high volume data entry and invoicing
• Intermediate - Advanced Microsoft Office skills
• Experience with Navision and Maximo 7.5 is preferred, but not mandatory
• Appropriate qualifications in Accounting/Business – Diploma (highly desired)
• Excellent communication skills

About Us

Programmed is a leading provider of operations and maintenance services across all industry sectors including education, health, infrastructure, manufacturing, transport and mining in Australia and New Zealand. Our Facility Management business unit partners with our valued clients to deliver facility management and industrial maintenance services across multiple key and essential industries. We encourage career development, support flexibility and care about your personal wellbeing and safety. Join the Programmed team today.

Our Commitment

Programmed and PERSOL are committed to fostering a safe, inclusive and respectful workplace, underpinned by a culture of zero harm. We value diversity and seek to build a workforce that reflects the communities in which we operate. We welcome applications from people of all cultures, backgrounds, genders, ages, abilities, sexual orientations and life experiences. We also recognise that great candidates come from a range of life stages and circumstances and, where operationally feasible, we welcome discussions regarding flexible working arrangements, including part-time and job-share opportunities. If flexibility would support your success in this role, we encourage you to apply.