Business Support Officer

Job No.: 678533

Location: Clayton campus

Employment Type: Full-time

Duration: Continuing appointment

Remuneration: $83,424 - $95,825 pa HEW Level 5 (plus 17% employer superannuation)

• Amplify your impact at a world top 50 University
• Join our inclusive, collaborative community
• Be surrounded by extraordinary ideas - and the people who discover them

The Opportunity

Are you an organised, detail-focused professional with a passion for delivering exceptional business administration and with experience  in executive support? We are seeking a Business Support Officer to provide a broad range of cross-divisional services that enable operational excellence across our University.

In this dynamic role, you will work closely with Buildings and Property (B&P) teams particularly the Business Support and Campus Operations teams to support key business functions, financial processes, and strategic initiatives. From executive support to two busy directors to communications support and business administration, your contributions will help create a responsive and efficient working environment.

Key Responsibilities

• Provide confidential executive and administrative support, including calendar management, travel bookings, document preparation, and event coordination.

• Organise and support committees and working groups by managing agendas, minutes, and follow-up actions.

• Act as liaison between senior managers and stakeholders, facilitating meetings and communication.

• Assist with financial processes such as procurement, invoicing, and compliance.

• Investigate operational issues, prepare reports, and maintain procedures for efficiency and compliance.

• Build strong stakeholder relationships and contribute to planning, resource allocation, and continuous improvement.

About You

You bring 3–5 years of proven experience as an Executive Assistant, ideally within a facilities management or complex corporate environment. You thrive in large organisations where priorities shift quickly and require resilience and adaptability.

• Proactive and resourceful, you anticipate executive needs, take initiative, and deliver confidential, high-level support without needing constant direction.

• Known for your exceptional organisational skills, you manage competing priorities under pressure while maintaining accuracy and professionalism.

• A strong communicator with discretion, you build trusted relationships and handle sensitive information with care.

• You’re an analytical problem-solver, able to resolve issues independently without repeatedly seeking guidance.

• Comfortable working autonomously, you exercise sound judgment and initiative while being a collaborative team player.

• Highly proficient in Microsoft Office (Word, Excel) and quick to learn new systems and processes.

About Monash University

At Monash, work feels different. There’s a sense of belonging, from contributing to something groundbreaking – a place where great things happen.

We value difference and diversity, and welcome and celebrate everyone's contributions, lived experience and expertise. That’s why we champion an inclusive and respectful workplace culture where everyone is supported to succeed.

Learn more about Monash.

Be part of our story. Work with us to #ChangeIt.

Monash supports flexible and hybrid working arrangements. We have a range of policies in place enabling staff to combine work and personal commitments. This includes supporting parents.

To Apply

For instructions on how to apply, please refer to 'How to apply for Monash Jobs'. Your application must address the Key Selection Criteria.

Diversity is one of our greatest strengths at Monash. We encourage applications from Aboriginal and Torres Strait Islander people, culturally and linguistically diverse people, people with disabilities, neurodivergent people, and people of all genders, sexualities, and age groups.

We are committed to fostering an inclusive and accessible recruitment process at Monash. If you need any reasonable adjustments, please contact us at hr-recruitment@monash.edu in an email titled 'Reasonable Adjustments Request' for a confidential discussion.

Your employment is contingent upon the satisfactory completion of all pre-employment and/or background checks required for the role, as determined by the University.

Enquiries: Maria Giannakopoulos, Customer Service and Administration Manager on 0409 564 252

Position Description: Business Support Officer

Applications Close: Tuesday 9th December 2025, 11:55pm AEDT