Executive Assistant

Job No.: 685968

Location: Clayton campus

Employment Type: Full-time

Duration: Continuing appointment

Remuneration: $106,789 – $117,128 pa HEW 07 (plus 17% employer superannuation)

• Amplify your impact at a world top 50 University
• Join our inclusive, collaborative community
• Be surrounded by extraordinary ideas - and the people who discover them

The Opportunity

This is an exciting opportunity for an experienced Executive Assistant who thrives in a fast-paced environment and takes genuine pride in delivering exceptional executive support.

As the Executive Assistant to the Vice-President (Advancement), you will play a pivotal role in ensuring the smooth, professional and highly responsive operation of a senior executive office responsible for engaging with the University’s most prominent graduates and donors. Working closely with the Vice-President (Advancement), senior portfolio staff and colleagues, you will provide high-level executive secretarial, administrative and office management services that contribute to the delivery of high-quality stakeholder engagement and operational excellence across the Advancement portfolio.

About You

To be considered for this role, you will have:

• Extensive experience providing executive-level administrative support and office management services in a busy, complex environment, with the ability to exercise sound judgement and discretion
• Exceptional interpersonal and relationship-building skills, with proven capability to liaise confidently with an extensive network of internal and external senior stakeholders
• Outstanding organisational and time management capability, including diary, email and travel management, meeting coordination and the ability to set priorities, anticipate needs and meet competing deadlines
• Advanced communication and documentation skills, including drafting correspondence and preparing high-quality briefs, papers, presentations and committee materials while appropriately managing confidential and sensitive information
• High-level digital and systems proficiency, including advanced Microsoft Office skills and working knowledge of CRM/database management (ideally Salesforce), with strong accuracy and attention to detail in data entry and record management

If you are passionate about being an Executive Assistant, excel at building strong connections and take pride in delivering exceptional service, this role offers an exciting opportunity to provide high-level support to the Vice-President (Advancement) and make a meaningful impact within the Monash Advancement portfolio as we work toward the launch of the University’s next philanthropic campaign.

About Monash University

At Monash, work feels different. There’s a sense of belonging, from contributing to something ground breaking – a place where great things happen.

We value difference and diversity, and welcome and celebrate everyone's contributions, lived experience and expertise. That’s why we champion an inclusive and respectful workplace culture where everyone is supported to succeed.

Some 20,000 staff work for Monash around the world. We have 95,000 students, four Australian campuses, and campuses in Malaysia and Indonesia. We also have a major presence in India and China, and a significant centre and research foundation in Italy.

In our short history, we have skyrocketed through global university rankings and established ourselves consistently among the world's best tertiary institutions. We rank in the world’s top-50 universities in rankings including the QS World University Rankings 2026.

Learn more about Monash.

Today, we have the momentum to create the future we need for generations to come. Accelerate your change here. 

Monash supports flexible and hybrid working arrangements. We have a range of policies in place enabling staff to combine work and personal commitments. This includes supporting parents.

To Apply

For instructions on how to apply, please refer to 'How to apply for Monash Jobs'. Your application should include a cover letter and current CV. 

Diversity is one of our greatest strengths at Monash. We encourage applications from Aboriginal and Torres Strait Islander people, culturally and linguistically diverse people, people with disabilities, neurodivergent people, and people of all genders, sexualities, and age groups.

We are committed to fostering an inclusive and accessible recruitment process at Monash. If you need any reasonable adjustments, please contact us at hr-recruitment@monash.edu in an email titled 'Reasonable Adjustments Request' for a confidential discussion.

Your employment is contingent upon the satisfactory completion of all pre-employment and/or background checks required for the role, as determined by the University.

Enquiries: Jimmy Buck, Vice-President (Advancement), jimmy.buck@monash.edu 

Position Description: Executive Assistant

Applications Close: Thursday 5 March 2026, 11:55pm AEDT