Senior Patent Administrator

Job No.: 686844

Location: Clayton campus

Employment Type: Full-time (Part-time appointment negotiable)

Duration: Fixed-term appointment until 2nd April 2026

Remuneration: HEW 6 plus 17% super

• Amplify your impact at a world top 50 University
• Join our inclusive, collaborative community
• Be surrounded by extraordinary ideas - and the people who discover them

The Opportunity

Are you ready to take on a pivotal role in supporting innovation and intellectual property management? Monash University is seeking a Senior Patent Administrator to provide high-level administrative and office management support to our Head of Intellectual Property.

In this dynamic position, you’ll be the backbone of our IP operations, ensuring smooth workflows, managing critical deadlines, and maintaining accurate records for our patent portfolio. From coordinating legal documentation and financial processes, your expertise will help to drive the success of our intellectual property team efforts.

What You’ll Do:

• Manage all administrative functions for the IP and patent portfolio.
• Maintain and develop robust record-keeping and reminder systems.
• Coordinate patent payments and provide status updates to stakeholders.
• Prepare and process legal documents, including assignments and powers of attorney.
• Liaise with external patent attorneys and internal teams.
• Organise committee meetings and action outcomes.
• Oversee finance processes related to patents and in-house commercialisation fund.

What We’re Looking For:

• Proven experience in legal or patent administration.
• Strong organisational and time-management skills.
• Excellent interpersonal and communication abilities.
• High-level computer literacy and database management.
• Discretion, tact, and a commitment to confidentiality.

This is your opportunity to play a key role in advancing innovation at one of Australia’s leading universities. If you thrive in a fast-paced environment and have a passion for precision and process, we’d love to hear from you.

About Monash University

At Monash, work feels different. There’s a sense of belonging, from contributing to something ground breaking – a place where great things happen.

We value difference and diversity, and welcome and celebrate everyone's contributions, lived experience and expertise. That’s why we champion an inclusive and respectful workplace culture where everyone is supported to succeed.

Some 20,000 staff work for Monash around the world. We have 95,000 students, four Australian campuses, and campuses in Malaysia and Indonesia. We also have a major presence in India and China, and a significant centre and research foundation in Italy.

In our short history, we have skyrocketed through global university rankings and established ourselves consistently among the world's best tertiary institutions. We rank in the world’s top-50 universities in rankings including the QS World University Rankings 2026.

Learn more about Monash.

Today, we have the momentum to create the future we need for generations to come. Accelerate your change here. 

Monash supports flexible and hybrid working arrangements. We have a range of policies in place enabling staff to combine work and personal commitments. This includes supporting parents. (Part-time appointment negotiable)

To Apply

For instructions on how to apply, please refer to 'How to apply for Monash Jobs'.

Diversity is one of our greatest strengths at Monash. We encourage applications from Aboriginal and Torres Strait Islander people, culturally and linguistically diverse people, people with disabilities, neurodivergent people, and people of all genders, sexualities, and age groups.

We are committed to fostering an inclusive and accessible recruitment process at Monash. If you need any reasonable adjustments, please contact us at hr-recruitment@monash.edu in an email titled 'Reasonable Adjustments Request' for a confidential discussion.

Your employment is contingent upon the satisfactory completion of all pre-employment and/or background checks required for the role, as determined by the University.

Enquiries: Maria Harrison-Smith, Head of Intellectual Property, Monash Innovation +61 (0) 407 037 871 or maria.harrison-smith@monash.edu 

Position Description: Senior Patent Administrator

Applications Close: Tuesday 9th December 2025, 11:55pm AEDT