Administrative Officer

Job No.: 687802

Location: Clayton campus

Employment Type: Part-time, fraction (0.6)

Duration: 12 month fixed-term appointment

Remuneration: Pro-rata of $83,424 - $95,825 pa HEW Level 5 (plus 17% employer superannuation)

• Amplify your impact at a world top 50 University
• Join our inclusive, collaborative community
• Be surrounded by extraordinary ideas - and the people who discover them

The Opportunity

The Melbourne Centre for Nanofabrication (MCN) is seeking a proactive, motivated and highly organised Administrative Officer to support the operations of Victoria’s premier nanofabrication facility. If you thrive in a dynamic environment and enjoy helping a team to deliver world-leading science and technology then this is your opportunity to shine.

Be the Backbone of a Cutting-Edge Research Centre

In this key role, you will provide a wide range of high-quality administrative services that keep MCN running efficiently and professionally. Every day will bring variety as you:

• Manage complex diaries, coordinate meetings and organise travel
• Be the first point of contact, greeting visitors, handling enquiries and providing outstanding customer service
• Draft polished communications, reports and correspondence
• Order consumables and support procurement processes
• Support events including workshops, conferences and functions
• Reconcile expenses and ensure accurate data management
• Research and interpret policies, helping colleagues and stakeholders navigate processes
• Contribute to project administration and continuous improvement initiatives

Your work will directly support scientists, engineers, industry partners and students working on cutting-edge technologies that shape the future.

What You’ll Bring

You’re someone who enjoys being the go-to person, reliable, organised and solutions-focussed. You have:

• Strong administrative expertise and the ability to manage multiple tasks with confidence
• Excellent organisational and time-management skills
• A commitment to exceptional customer service
• The ability to work both independently and as part of a collaborative team
• Clear, professional communication skills and the ability to engage with diverse stakeholders
• Sound judgment, attention to detail and problem-solving capability
• High computer literacy, including proficiency with Microsoft Office
• Substantial relevant skills and experience
• An understanding of the University environment and its dynamic research context.

Why MCN?

You’ll be part of a supportive, professional environment where your contribution truly matters. Guided by the Infrastructure and HSW Manager, you will work with a wide community of researchers and partners while building valuable experience in a unique scientific facility

About Monash University

At Monash, work feels different. There’s a sense of belonging, from contributing to something ground breaking – a place where great things happen.

We value difference and diversity, and welcome and celebrate everyone's contributions, lived experience and expertise. That’s why we champion an inclusive and respectful workplace culture where everyone is supported to succeed.

Some 20,000 staff work for Monash around the world. We have 95,000 students, four Australian campuses, and campuses in Malaysia and Indonesia. We also have a major presence in India and China, and a significant centre and research foundation in Italy.

In our short history, we have skyrocketed through global university rankings and established ourselves consistently among the world's best tertiary institutions. We rank in the world’s top-50 universities in rankings including the QS World University Rankings 2026.

Learn more about Monash.

Today, we have the momentum to create the future we need for generations to come. Accelerate your change here. 

Monash supports flexible and hybrid working arrangements. We have a range of policies in place enabling staff to combine work and personal commitments. This includes supporting parents.

To Apply

Please submit a current copy of your resume along with a cover letter in which you address how you meet the key selection criteria. For further instructions on how to apply, please refer to 'How to apply for Monash Jobs'.

Diversity is one of our greatest strengths at Monash. We encourage applications from Aboriginal and Torres Strait Islander people, culturally and linguistically diverse people, people with disabilities, neurodivergent people, and people of all genders, sexualities, and age groups.

We are committed to fostering an inclusive and accessible recruitment process at Monash. If you need any reasonable adjustments, please contact us at hr-recruitment@monash.edu in an email titled 'Reasonable Adjustments Request' for a confidential discussion.

Your employment is contingent upon the satisfactory completion of all pre-employment and/or background checks required for the role, as determined by the University.

Enquiries: Michael Imsic, Infrastructure and OHS Manager +61 3 9902 9653 or michael.imsic@nanomelbourne.com 

Position Description: Administrative Officer

Applications Close: Thursday 2nd April 2026, 11:55pm AEDT