Department of Neuroscience - Administrative Operations Officer

Job No.: 690301

Location: Alfred campus

Employment Type: Full-time

Duration: Continuing appointment

Remuneration: $83,424 - $95,825 pa HEW Level 5 (plus 17% employer superannuation)

• Amplify your impact at a world top 50 University
• Join our inclusive, collaborative community
• Be surrounded by extraordinary ideas - and the people who discover them

The Opportunity

At Monash University, your work contributes to something bigger. We’re driven by impact, through world‑class research, education and partnerships that improve health outcomes locally and globally.

We are seeking a Administrative Operations Officer to provide high‑quality administrative and operational support to the Department of Neuroscience, Australia’s leading academic department dedicated to neurological research and clinical translation.

Reporting to the Head and Deputy Head of the Department, you will play a key role in the smooth and effective operation of the department. This is a varied and collaborative role that supports the Department Heads, senior academic staff and key stakeholders through excellent administration, communication, and coordination.

Key responsibilities include: 

• Providing professional administrative support across departmental operations
• Coordinating seminars, workshops, internal grant schemes and events
• Supporting committees, projects and departmental reporting
• Managing internal communications, including newsletters, seminar advertising and staff updates
• Maintaining staff lists and acting as a delegated approver for basic departmental requests
• Providing timely advice on policy, processes and administrative matters
• Liaising with internal and external stakeholders, including Alfred Health
• Contributing to continuous improvement in service delivery and processes

This role requires strong judgement, attention to detail, and the ability to manage multiple priorities in a dynamic academic and healthcare environment.

About you

You will bring:

• A tertiary qualification in a relevant field, or equivalent experience
• Demonstrated administrative and organisational skills, with the ability to meet deadlines
• A strong commitment to customer service and high‑quality outcomes
• Well‑developed written and verbal communication skills
• The ability to work independently while contributing positively to a team
• Strong computer literacy, including experience with Microsoft Office
• Experience in a university, healthcare or research environment (highly regarded)

About Monash University

At Monash, work feels different. There’s a sense of belonging, from contributing to something ground breaking – a place where great things happen.

We value difference and diversity, and welcome and celebrate everyone's contributions, lived experience and expertise. That’s why we champion an inclusive and respectful workplace culture where everyone is supported to succeed.

Some 20,000 staff work for Monash around the world. We have 95,000 students, four Australian campuses, and campuses in Malaysia and Indonesia. We also have a major presence in India and China, and a significant centre and research foundation in Italy.

In our short history, we have skyrocketed through global university rankings and established ourselves consistently among the world's best tertiary institutions. We rank in the world’s top-50 universities in rankings including the QS World University Rankings 2026.

 Learn more about Monash.

Today, we have the momentum to create the future we need for generations to come. Accelerate your change here.

Monash supports flexible and hybrid working arrangements. We have a range of policies in place enabling staff to combine work and personal commitments. This includes supporting parents.

To Apply

For instructions on how to apply, please refer to 'How to apply for Monash Jobs'. Please address the following questions in your cover letter:

• Describe your experience providing high‑quality administrative or operational support in a complex environment (e.g. university, healthcare, or research setting).
  Please include examples of how you managed competing priorities and met deadlines.
• This role involves coordinating events, meetings and departmental initiatives.
  Can you provide an example of how you have supported or managed activities such as seminars, workshops, committees or projects, and what your contribution was?
• Effective communication and stakeholder engagement are key to this position.
  Describe your experience preparing written communications (e.g. newsletters, emails, reports) and working with a diverse range of stakeholders.
• Customer service and sound judgement are central to this role.
  Provide an example of a situation where you needed to respond to a query, resolve an issue, or provide advice while applying policy, confidentiality or discretion.

Diversity is one of our greatest strengths at Monash. We encourage applications from Aboriginal and Torres Strait Islander people, culturally and linguistically diverse people, people with disabilities, neurodivergent people, and people of all genders, sexualities, and age groups.

We are committed to fostering an inclusive and accessible recruitment process at Monash. If you need any reasonable adjustments, please contact us at hr-recruitment@monash.edu in an email titled 'Reasonable Adjustments Request' for a confidential discussion.

Your employment is contingent upon the satisfactory completion of all pre-employment and/or background checks required for the role, as determined by the University.

Enquiries: Associate Professor Vilija Jokubaitis, Deputy Head, Department of Neuroscience +61 3 9903 0880

Position Description: Administrative Operations Officer

Applications Close: Tuesday 10th March 2026, 11:55pm AEDT