Executive Assistant

Job No.: 694014

Employment Type: Full-time

Location: 211 Wellington Road, Mulgrave and 750 Collins Street, Docklands

Duration: Continuing appointment

Remuneration: $110,527 - $121,227 pa HEW Level 07 (plus 17% employer superannuation)

• Amplify your impact at a world top 50 University

• Join our inclusive, collaborative community

• Be surrounded by extraordinary ideas - and the people who discover them

The Opportunity

Looking for a fast-paced role where you can truly make an impact? Reporting directly to the Senior Director, Strategy & Operational Performance, you will drive operational excellence for the Office of the Vice-President (Marketing and Communications) and Interim Chief Executive Officer, Monash College. Working flexibly across dynamic, modern locations (including Docklands and Clayton), you will thrive in a digital-first environment that values innovation, diversity, and strategic growth.

As the successful candidate, you will be responsible for:

• Executive Coordination: Managing complex diaries, international and domestic travel, and daily workflows to ensure senior leaders stay ahead of the curve.

• Secretarial Support: Drafting high-quality correspondence, preparing committee agendas, and taking accurate minutes.

• Stakeholder Engagement: Acting as a key conduit and building strong relationships with a diverse network of internal and external partners.

• Financial Administration: Managing financial records and ensuring accurate credit card and expense reconciliations.

• Continuous Improvement: Identifying and implementing smart solutions to streamline processes and elevate office efficiency.

The role works flexibly across multiple locations, including 211 Wellington Road, Mulgrave, 750 Collins Street, Docklands and Chancellery Building, Clayton Campus, among others. 

To be successful in this role, you will ideally have:

• A relevant degree or an equivalent blend of qualifications and hands-on administrative experience.

• Extensive experience delivering top-tier executive support within a large, complex, or rapidly changing environment.

• Outstanding organisational and time-management skills, with a proven ability to juggle competing priorities and meet tight deadlines.

• Exceptional communication skills, a sharp eye for detail, and advanced computer literacy (Microsoft Office and corporate systems).

• The ability to work collaboratively while maintaining a high degree of independence, sound judgement, and strict confidentiality

To Apply

Submit your CV along with a cover letter (maximum two pages) addressing your suitability to this position. Key Selection Criteria responses are not required. Please refer to 'How to apply for Monash Jobs'.

Diversity is one of our greatest strengths at Monash. We encourage applications from Aboriginal and Torres Strait Islander people, culturally and linguistically diverse people, people with disabilities, neurodivergent people, and people of all genders, sexualities, and age groups.

Join the pursuit of our purpose to build a better future for ourselves and our communities – #ChangeIt with us.

Monash avidly supports flexible and hybrid working arrangements. We have a range of policies in place enabling staff to combine work and personal commitments. This includes supporting parents.

Your employment is contingent upon the satisfactory completion of all pre-employment and/or background checks required for the role, as determined by the University.

Enquiries: Vijay Sunder, Senior Director (Acting), Strategy and Operational Performance, 0409 421 564

Position Description: 

Executive Assistant

Applications Close: Sunday 7 June 2026, 11:55pm AEST