University of Alabama

Normal Work Schedule: Monday - Friday 8:00am to 5:00pm; may include nights & weekends

Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Additional Department Summary: Assists Associate Dean of Educational Programs and Student Services and the Associate Dean of Professional Advancement & Assessment in day-to-day operations of both offices. Provides programmatic support, completes complex administrative duties, and oversees School of Social Work scholarships as well as developing and maintaining student databases. Acts as main liaison to other administrative offices as well as external contacts. Maintains student services budget. Arranges meetings, itineraries, meeting agendas and minutes. Oversees administration of program evaluation instruments. Compiles data and prepares reports.

Required Minimum Qualifications: High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.

Skills and Knowledge: Ability to operate in a fast-paced and complex environment and collaborate with program directors, faculty, and staff in academic program development, recruitment, and assessment. Ability to collaborate with external campus partners on policies, processes, and procedures that impact program operations.

Preferred Qualifications: Bachelor’s degree and experience working in a higher education environment.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC’s Know Your Rights: Workplace discrimination is illegal poster.

Administrative Assistant II - 527100