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Job no: 528822
Position type: Regular Full-time (Benefits eligible)
Location: Tuscaloosa
Division/Equivalent: Academic Affairs
School/Unit: Law School
Department/Office: 218101 - Dean's Office-School of Law
Categories: Administrative / Professional
Pay Grade/Pay Range: Minimum: $18.32 - Midpoint: $21.97 (Hourly N4)
Department/Organization: 218101 - Dean's Office-School of Law
Normal Work Schedule: Monday - Friday 8:00am to 5:00pm; some nights & weekends required.
Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.
Additional Department Summary: The Administrative Assistant II provides support to the Law School's Advancement Office in the areas of Development, Communication, and Event Planning (primarily to the Director of Development and Event Planner, but also to the department head and Dean).
This includes, but is not limited to, researching prospective and existing donors; scheduling meetings and planning travel itineraries; summarizing information for use on fundraising visits; recording visits in the alumni database; tracking prospect responses; maintaining confidential donor files; drafting correspondence; executing alumni gatherings scheduled by the Development Staff; reconciling departmental expenses; and assisting with certain events throughout the year, some of which fall outside regular office hours.
Required Minimum Qualifications: High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.
Skills and Knowledge: Attention to detail. Ability to manage multiple projects and meet deadlines. Professional written and verbal communication skills. Proficiency with common office software (Outlook, Word, Excel, etc.). Ability to work independently.
Preferred Qualifications: Experience organizing and maintaining files, scheduling, and fundraising.
Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.
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