UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for professional and personal development that will help them reinforce a sense of purpose while serving children and communities across the world. We welcome everyone who wants to belong and grow in a diverse and passionate culture, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, results.

Visit this link to find out more about what we do to keep children safe from harm and danger in Uganda.

How can you make a difference? 

Under the general supervision of the Chief Field Office with technical supervision from the Administration Manager and Programme Specialist (Quality Assurance), responsible for assisting with the management of operations activities in the areas of General Administration, and HACT. Assist in the monitoring of activities, implementation and responsible for VISION transactions related to the section’s requirements.

Summary of key functions/accountabilities: 

1. ADMINISTRATION

1. Support the Effective Coordination of Transport Services.

1.  
1. Supervises transport services, by ensuring a schedule for use of vehicles in conjunction with Kampala office.
2. Reviews reports on use of Fuel, mileage, driver overtime records, and maintenance services.
3. Supervises drivers.

2. Management of Office Premises and Assets.

1. Ensures the safekeeping, annual physical inventory, prepares reports, including cost analysis and recommends replacement/disposal of equipment and supplies. 
2. Reconciles physical inventory data with office records to ensure inventory taken is complete and identifies discrepancies for corrective action.  Prepares annual reports on subjects to Country Office.
3. Maintenance of office store and storage
4. Assists in all matters related to security and maintenance of office premises.
5. Records all stock movements and produce regular reports and statistics and ensures that all supplies are kept safe and secure as per SOP.
1. HACT ASSURANCE

1. Support to HACT planning and preparation of a fully integrated assurance plan during the programming process

1. Participate in the preparation of HACT related materials/documentation to ensure incorporation of HACT in the country programming process.
2. Support in developing a fully integrated HACT implementation plan (including HACT micro assessment plans and quality assurance plan annually.
3. Prepare and follow up contracts with external service providers for the conduct of assurance activities
4. Provide support to colleagues for planning of HACT activities in eTools
5. Provide professional financial, operational and administrative assistance throughout the programming process by preparing, managing and/or executing a variety of technical and administrative tasks to facilitate the effective implementation of HACT.
6. Serve as a reference person on HACT implementation and eTools in the office
7. Participate in and assist with the preparation and regular updating of CO micro assessment and assurance plans.
8. Undertake spot checks of implementing partners for the zonal office
9. Provide technical and administrative support to external service providers in the execution of HACT activities and their entry in eTools, to ensure timely and efficient delivery of results.
10. Prepare all documentation for the management of contracts with external service providers
11. Support colleagues in updating information on eTools on partners and HACT assurance status
12. Provide technical support to, and closely collaborate with, the Implementing Partners and Programme Specialist, Quality Assurance to ensure that HACT monitoring constitutes an integral part of the UCO comprehensive monitoring system.

1. Provide technical support in the documentation and reporting of HACT plans and activities

1. Assist with recording and update of risk ratings of implementing partners in VISION through regular review of the Vendor Master and provision of information to relevant colleagues in the Uganda CO.

2. Share with implementing partners and CO staff HACT related reports, especially reports of assurance activities, to ensure adequate awareness and follow-up of identified issues.
3. Coordinate between external service providers, implementing partners, and UNICEF colleagues for the implementation of HACT activities (contacts, organization of visits, sharing of documentation, etc).
4. Participate in the review of assurance activity reports of implementing partners for quality check and the review’s recording in the e-tools.
5. Coordinate with external service providers for the finalization of assurance activities reports, including based on UNICEF feedback.
6. Assist with maintenance of records of relevant HACT related documentation inside and outside eTools, including CO decisions related to HACT.

If you would like to know more about these positions, please review the complete Job Description here:  # 133949, Operations Associate, G-6, Arua; 133954, Operations Associate, G-6, Moroto, Uganda

To qualify as an advocate for every child you will have…

Minimum requirements:

Education: Completion of secondary education, preferably supplemented by technical or university courses in a field related to office/business administration and management or any other related field of discipline relevant to the job is an asset.

Work Experience:  

• 6 years of relevant professional work experience with both national and international experience in office administrative or any other relevant function.
• Work experience in emergency duty station

Language Requirements: Fluency in English is required

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

The UNICEF competencies required for this post are…

• Builds and maintains partnerships
• Demonstrates self-awareness and ethical awareness
• Drive to achieve results for impact
• Innovates and embraces change
• Manages ambiguity and complexity
• Thinks and acts strategically
• Works collaboratively with others 

Familiarize yourself with our competency framework and its different levels.

UNICEF promotes and advocates for the protection of the rights of every child, everywhere, in everything it does and is mandated to support the realization of the rights of every child, including those most disadvantaged, and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, minority, or any other status.

UNICEF encourages applications from all qualified candidates, regardless of gender, nationality, religious or ethnic backgrounds, and from people with disabilities, including neurodivergence. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF provides reasonable accommodation throughout the recruitment process. If you require any accommodation, please submit your request through the accessibility email button on the UNICEF Careers webpage Accessibility | UNICEF. Should you be shortlisted, please get in touch with the recruiter directly to share further details, enabling us to make the necessary arrangements in advance.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check, and selected candidates with disabilities may be requested to submit supporting documentation in relation to their disability confidentially.

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.

Remarks:

As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

UNICEF is committed to fostering an inclusive, representative, and welcoming workforce. For this position, eligible and suitable Candidates are encouraged to apply.

Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason. 

UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.

Humanitarian action is a cross-cutting priority within UNICEF’s Strategic Plan. UNICEF is committed to stay and deliver in humanitarian contexts. Therefore, all staff, at all levels across all functional areas, can be called upon to be deployed to support humanitarian response, contributing to both strengthening resilience of communities and capacity of national authorities.

All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without the assessment of other candidates.

Additional information about working for UNICEF can be found here.