The Executive Assistant provides high-level executive support to the Interim Vice President for Student Affairs and administrative support to the Student Life Committee of the Board of Regents. It also serves as the primary liaison with HR on background checks and hiring processes. Additional responsibilities include assisting with employee onboarding, supporting development plans, and helping to resolve workplace conflicts.

Pepperdine University is a Christian university committed to the highest standards of excellence and integrity. As an Executive Assistant in this office, it is vital to exemplify professionalism, uphold high ethical standards, and demonstrate a strong commitment to the mission and goals of Pepperdine University.

Duties

• Responsible for the administration, organization, and management of the Interim Vice President for Student Affairs, acting with tact, diplomacy, and discretion on a variety of complex and sensitive issues.
• Manage Student Enrichment Fund Program.
• Plan events on behalf of the Interim Vice President for Student Affairs.
• Serve as Student Affairs liaison to HR with duties including the following: assisting the hiring manager with forms and procedures for job posting and selection process; coordinating onboarding and orientation for new employees; assist supervisors in employee development plans; assisting supervisors in managing grievances or interpersonal conflicts between employees; reviewing background checks for new employees.
• Act on behalf of the Interim Vice President of Student Affairs in identifying and resolving issues and making recommendations for action consistent with the priorities of the Student Affairs Deans Office.
• Independently responsible for managing the calendar and appointment schedule of the Interim Vice President of Student Affairs based on the Interim Vice President's needs and priorities.
• Serve as the Interim Vice President for Student Affairs' liaison to various constituents through written correspondence, phone, and in-person contact, representing the Interim Vice President of Student Affairs at meetings as needed.
• Perform other duties as assigned.
• Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required:

• Bachelor’s degree.
• Personal faith in Jesus Christ; active involvement in a local church; demonstrated support for the Christian mission of the University.
• Minimum of three years of experience in higher education office management, administrative support, or related fields.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and ability to work collaboratively.
• Ability to employ a sense of urgency and responsiveness in project management.
• Detail-oriented, organized, and capable of managing multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Demonstrated ability to assess procedures, optimize workflows, and implement new projects.
• Ability to handle sensitive information with confidentiality and discretion.
• Problem-solving mindset with a proactive approach.
• Ability to work effectively with University administrators, Regents, faculty, staff, students, vendors, attorneys, and government officials.

Preferred:

• Master’s degree.
• Four or more years of experience in higher education office management, administrative support, or related fields.
• Familiarity with Pepperdine University’s structure, policies, and culture.

Qualified individuals should be able to show respect for workplace differences, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. The University conducts such screenings in compliance with applicable laws and with the objectives of evaluating risk and supporting a safe environment for students, faculty, staff, and guests; safeguarding key University assets including people, property, information, and the University’s reputation; and providing comprehensive job-related information to University leaders to enable them to make prudent hiring decisions. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws, including the Los Angeles County Fair Chance Ordinance.

This is a Regular, Exempt, 40 hour per week position.

Expected Pay Rate: $68,640 - $72,000 per year

The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive benefits package.

Pepperdine is an Equal Employment Opportunity employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal, state, or local law.