Role purpose

To work alongside TM Business Partners and Graduate Recruitment Manager to provide top quality, consistent and seamless support to the Principals / Partners in Hong Kong on all matters relating to People Management including graduate recruitment, experienced hires, manage the employee lifecycle for both timekeepers and PBS staff.

Main responsibilities

1. General HR Operations

     Work alongside the Talent Business Partners in providing support to the Practice Groups and Functional teams in relation to people matters, including but not limited to:

• Support employees' life cycle process, including document drafting, on-boarding and off-boarding activities, etc
• Ensure data integrity in HRIS (SuccessFactors, HR2, leave system, etc), generate reports and analysis as required
• Support and coordinate the administrative work on monthly payroll, MPF enrolment and medical insurance
• Build relationships and work with Partners, functional heads and practice groups on a frequent basis
• Responsible for the administration of all Hong Kong Law Society (HKLS) reporting submissions, Hong Kong Practicing Certificate applications, Registered Foreign Lawyer application, Notification of Changes, OLQE, Annual Return etc.
• Responsible for ESSAR Professional Indemnity renewal and quarterly return
• Provide administrative and logistic support to the Talent Management department in the provision of a full spectrum of HR related functions.
• Work collaboratively with other HR function teams
• Conduct new joiner induction
• Perform HR ad-hoc projects as assigned

2. Graduate Recruitment

      Supports the Graduate Recruitment Manager (GR Manager) throughout the graduate recruitment cycle, including:

• Manage the end to end interview process including maintaining the system, screening applications, scheduling interviews and issuing offer
• Assist with planning and organisation of university recruitment events such as preparing marketing materials & setting up the events
• Update the HR System with all new joiners for all student programmes, interns and trainees
• Assist with administrative tasks for the TM team when required
  • Process graduate recruitment related invoices and payments and organise overseas secondments, including visas, accommodation and other queries
  • Manage the Law Society enrolment procedures for trainee solicitors and admission procedures for newly qualified lawyers
• Attend law fairs & events and represent the company and to promote the summer holiday scheme

Requirements

• Bachelor degree or above
• Minimum 5 years of relevant experience in a law firm or professional services environment
• Experience in graduate recruitment or trainee development would be preferred
• Ability to build and maintain positive working relationships with internal and external stakeholders
• Able to work independently and as a team player in a fast-paced environment
• Experience of Hong Kong Law Society requirements and experience in SuccessFactors would be an advantage
• Excellent organisation and time management skills
• Fluency across spoken and written Cantonese, English and Mandarin
• Proficiency in Word, Excel, PowerPoint and Outlook
• Flexible, adaptable and a fast learner