Main responsibilities

General HR Operations

Work alongside the Talent Business Partners in providing support to the Practice Groups and Functional teams in relation to people matters, including but not limited to:

• Manage the employee lifecycle, including drafting documentation, onboarding, and offboarding processes.

• Maintain data accuracy across HR systems (e.g., SuccessFactors, HR2, leave system) and generate reports and analyses as needed.

• Coordinate administrative tasks related to monthly payroll, MPF enrolment, and medical insurance.

• Build relationships and work with Partners, functional heads and practice groups on a frequent basis.

• Administer all Hong Kong Law Society (HKLS) submissions, including Practicing Certificate applications, Registered Foreign Lawyer applications, Notifications of Changes, OLQE, and Annual Returns.

• Handle ESSAR Professional Indemnity renewals and quarterly returns.

• Provide logistical and administrative support to the Talent Management department across the full spectrum of HR functions.

• Collaborate effectively with other HR functional teams.

• Conduct induction sessions for new joiners.

• Support ad hoc HR projects as assigned.

Recruitment

• Manage the interview process, including system updates, application screening, and interview scheduling.

• Assist with recruitment-related administrative tasks for the team.

• Process recruitment-related invoices and payments.

Requirements

• Bachelor’s degree or above.

• Minimum of 5 years’ relevant experience in a law firm or professional services environment.

• Strong ability to build and maintain positive relationships with internal and external stakeholders.

• Capable of working independently and collaboratively in a fast-paced environment.

• Familiarity with Hong Kong Law Society requirements and experience with SuccessFactors is advantageous.

• Excellent organizational and time management skills.

• Fluent in spoken and written Cantonese, English, and Mandarin.

• Proficiency in Word, Excel, PowerPoint and Outlook.

• Flexible, adaptable, and quick to learn.