ASWWU Advising Support Coordinator

Job no: 502609
Position type: Permanent Part Time
Location: Bellingham, WA
Division/Equivalent: SA - Student Affairs
School/Unit: Associated Students Board Administration (8624)
Categories: Student Affairs

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Position Title ASWWU Advising Support Coordinator
About the Position The ASWWU Advising Support Coordinator is responsible for coordination of the day-to-day administrative operations and organizational continuity needs of the ASWWU Governance Advising Program. This includes supporting student employees in ASWWU Government and Civic Action Programs in understanding and following administrative procedures required by the program such as expenditure requests/tracking, travel requests/reconciliation and WA State Open Public Meetings Act (OPMA) compliance.

Supervised by the Director, ASWWU Governance Advising Programs, this position coordinates operational guidance and procedural support for ASWWU Government and Civic Action Programs. The Support Coordinator must communicate and collaborate with a wide range of ASWWU and University Offices, Programs and Staff to support critical operational continuity and ongoing alignment of program procedures with program mission, University policies and procedure and WA State law.

This is a permanent, .80FTE position.  The State HR classification for this position is Program Coordinator.
Required Qualifications
  • High school graduation or equivalent with four years of full-time administrative professional experience or Bachelor’s Degree with 1 year of full time (or equivalent) professional administrative support experience.
  • Demonstrated experience using MS Office Suite with at least intermediate experience in Word, Excel and Outlook.
  • Demonstrated experience using financial tracking and resource management platforms.
  • Experience taking meeting notes/minutes, coordinating and disseminating paperwork for meetings.
  • Experience using digital/online platforms (preferably MS Teams) for communication, file management and meeting support.
  • Demonstrated experience working successfully with and supporting individuals with diverse backgrounds and identities and a strong commitment to creating a culturally responsive environment for staff and students, the delivery of programs that support diversity objectives, and the development of cultural engagement and responsiveness skills.
  • Demonstrated experience in a work setting that requires confidentiality.
  • Demonstrated organizational and time management skills, with an ability to manage multiple tasks in a dynamic work environment with frequent interruptions.
  • Demonstrated experience communicating effectively and professionally, including written, and interpersonal.
  • Ability to work occasional evenings/weekends to support program activities.
Preferred Qualifications
  • Bachelor’s degree with 2 or more years of professional administrative support experience.
  • Experience publishing materials/content to websites.
  • Experience supporting budget and contract processes.
  • Experience in event planning logistics.
  • Demonstrated experience providing support for a governing board including coordinating meetings, taking minutes, filing, motion record keeping, and distribution of official documents.
About the Department The ASWWU Governance Advising Program supports Western's mission, which states that together with our students, staff, and faculty, we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.

Our mission is to empower Western students’ meaningful participation in civic engagement action and the shared governance of the University.
About the University Western Washington University, with over 15,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 90,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western has additional sites in Anacortes, Bremerton, Everett, Port Angeles, and Poulsbo. Western is recognized nationally for its successes, such as being named one of the top public master's-granting institutions in the Pacific Northwest for 25 years in a row by U.S. News & World Report. Western Washington University is committed to achieving excellence through advancing inclusive success, increasing our Washington impact, and focusing on transformational education grounded in the liberal arts and sciences and based on innovative scholarship, research, and creative activity. Western's greatest strength is the outstanding students, faculty, staff, and alumni/ae who make up its community. Western supports an inclusive governance structure for all and provides a learning and working environment in which everyone can thrive. In pursuit of this excellence, individual employees are expected to establish and maintain productive and effective inclusive working relationships amongst diverse populations including staff, faculty, administration, student, and external constituents. Further, individual employees are expected to have the ability to operationalize sustainability concepts (economic, societal, environmental) into all aspects of performing their job duties.
Conditions of Employment All employees must comply with our Immunization policies, including Proof of Rubeola Measles Immunity within 60-days of hire. Please reach out to HR@wwu.edu if you need information regarding medical or religious exemption and applicable accommodations.
Salary $3,041 - $4,068/month (@.80FTE) depending on qualifications and experience
Benefits Information Benefits Overview for Classified Positions
Bargaining Unit This position is part of bargaining unit A and is covered by the collective bargaining agreement with Washington Federation of State Employees.
Application Instructions

Application materials should address your experience related to the position responsibilities and the required and preferred qualifications.
Closing Date Notes Position open to current permanent (no longer on probation) WFSE employees only; position closes 07/17/2025 at 11:55 pm.

Western Washington University (WWU) is an equal opportunity employer. In compliance with applicable laws, WWU does not discriminate on the basis of race, ethnicity, color, national origin, age, citizenship or immigration status, pregnancy, use of protective leave, genetic status, sex, sexual orientation, gender identity, gender expression, marital status, creed, religion, veteran or military status, disability or the use of a trained guide dog or service animal (including a service animal in training) by a person with a disability, or any other characteristic protected by federal, state, or local law, in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policies on Prohibiting Discrimination Based on A Protected Class and Prohibiting Discrimination Based on Sex. Inquiries may be directed to the Office of Civil Rights and Title IX Compliance, Title IX and ADA Coordinator, Western Washington University, Old Main 126 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); crtc@wwu.edu

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3751 or 711 (Washington Relay).

Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("The Clery Act"). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the Office of the Vice President for Student Affairs at vpsa.office@wwu.edu. The report can be found at: Annual Security and Fire Safety Report.

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires which includes a sexual misconduct background check.

Advertised: Pacific Daylight Time
Application close: Pacific Daylight Time

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