Department:

Controller

Anticipated Start Date:

June 30, 2025

Salary:

$12.00 per hour (26 per week)

Work Hours:

Varies based on student’s schedule. Office hours are Monday – Friday, 8:00 a.m. – 4:30 p.m.

Job Summary:

The Scholarship Accounting Intern is responsible for managing and reconciling financial aid and scholarship accounts. This role ensures compliance with university policies and federal regulations and maintains accurate financial records. The accountant collaborates with the Financial Aid Office to oversee fund disbursement, prepare financial reports, and provide exceptional service to students and stakeholders. Key responsibilities include monitoring scholarship budgets, reconciling accounts, and assisting with audits.

Duties and Responsibilities:

• Oversee and reconcile scholarship and financial aid accounts
• Monitors scholarship budgets to ensure alignment with scholarship awards and track fund disbursements
• Perform regular audits of financial aid and scholarship accounts to ensure accuracy
• Assist in developing overall institutional scholarship budget
• Resolve discrepancies in student accounts and maintain detailed records
• Manage and maintain general ledger accounting for all scholarships held at university
• Work closely with the Financial Aid Office to coordinate fund allocation
• Prepare financial reports and statements for internal and external audits
• Provide data analysis to support decision-making in scholarship and aid programs
• Stay updated on changes in financial aid regulations and best practices
• Train staff and stakeholders on financial aid and scholarship policies and procedures
• Account for all endowment investments monthly.  Monitor and inform management for liquidation of investments, if necessary, after scholarships are awarded
• Reconciles endowment investment statements and analyses, analyses and forecasts trends, reviews investment journal entries
• Reviews all endowment gift agreements and planned giving instruments, recommends appropriate classification, sets up new endowment accounts
• Prepare annual Form 1042 and 1042-S for taxable scholarships for international students and analyze tax treaty status by country using specialized tax software
• Perform other duties as assigned

Required Minimum Qualifications:

• Accounting, Finance, or related Business Major

Preferred Qualifications:

• Experience in higher education
• At least two (2) years of accounting-related experience

Required Documents:

1. Cover Letter
2. Resume

Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act,  https://clerycenter.org/policy-resources/the-clery-act/ the Jacksonville State University Police provide information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three calendar years. The JSU Annual Campus Security and Fire Report is available online at: https://www.jsu.edu/police/docs/cleryannualreport.pdf

Equal Employment Opportunity: Jax State is an Equal Employment and Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by law.