The Opportunity

The Faculty of Engineering has a continuous (permanent) role for a highly organised Executive Assistant to join the Societal Impact and Translation team. This is a unique opportunity to play a key role in supporting senior leadership while contributing to initiatives that make a real societal impact.

As Executive Assistant, you’ll provide high-level support to the Deputy Dean (Societal Impact & Translation) and Associate Dean (Equity, Diversity & Inclusion). Your role will also extend to the Societal Impact & Translation team and the Senior Management Team within the Dean’s Unit of the faculty, ensuring the smooth operation of day-to-day activities at a strategic level.

This position involves executive assistance and support, handling complex enquiries with sound judgment and initiative, and applying strong technical skills and discretion in decision-making. It also includes developing communications, establishing and maintaining key internal and external relationships, and providing administrative support for major programs and projects.

This role reports to the Deputy Dean (Societal Impact & Translation) and has no direct reports.

• Salary, Level 6: $103,866 to $110,801 per annum + 17% superannuation
• Full time
• Continuing (Permanent)
• Location: Kensington – Sydney, Australia

About UNSW

UNSW isn’t like other places you’ve worked. Yes, we’re a large organisation with a diverse and talented UNSW isn’t like other places you’ve worked. Yes, we’re a large organisation with a diverse and talented community; a community doing extraordinary things. Together, we are driven to be thoughtful, practical, and purposeful in all we do. Taking this combined approach is what makes our work matter. It’s the reason we’re one of the top 50 universities in the world and a member of Australia’s prestigious Group of Eight. If you want a career where you can thrive, be challenged and do meaningful work, you’re in the right place.

The Faculty of Engineering at UNSW is a national and international leader in engineering research and education, and it is the University’s premier research faculty. It is the largest engineering faculty in Australia, graduating the most engineers and having the largest research expenditure. The Faculty offers a diverse range of undergraduate and postgraduate programs across eight schools, fostering innovation and addressing global challenges. With strong industry partnerships and cutting-edge research, UNSW Engineering prepares students to become leaders in their field. For more information about the Faculty of Engineering please refer to the Faculty website: https://www.unsw.edu.au/engineering/about-us

Skills and Experience

• Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
• At least 5 years’ experience in administration, with PA/EA experience to senior management in a large and complex institution or equivalent.
• Strong written and verbal communication skills, with a high level of attention to detail for deliverables produced.
• High level organisational skills with proven ability to deal with multiple tasks, establish priorities and meet deadlines.
• Excellent interpersonal skills with ability to liaise effectively with all levels of staff and external stakeholders.
• Advanced level of computer literacy, working with a range of computer systems and applications, including. Advanced word processing, PowerPoint, spreadsheet, database, desktop publishing, internet and e-mail skills, including proficiency with computer packages including Microsoft Office.
• Superior time management skills, with a demonstrated ability to respond to changing priorities, manage multiple tasks and meet competing deadlines by using judgement and initiative.
• Proven organisational skills and the ability to operate autonomously while demonstrating strong initiative and a proactive approach to driving process improvement.
• An understanding of and commitment to UNSW’s aims, objectives and values in action, together with relevant policies and guidelines.
• Knowledge of health & safety (psychosocial and physical) responsibilities and commitment to attending relevant health and safety training.

Additional details about the specific responsibilities for this position can be found in the position description. This is available via JOBS@UNSW.

To Apply:

Please click the apply now button and submit your CV, Cover Letter and Responses to the Skills and Experience. You should systematically address the Skills and Experience listed within the position description in your application.

Applicants must have working rights in Australia and be able to be on site in Kensington on a regular basis. Visa sponsorship is not available for this appointment.

Please note applications will not be accepted if sent to the contact listed below.

Contact:

Eugene Aves – Talent Acquisition Consultant

E: eugene.aves@unsw.edu.au

Applications close: 11:55 pm (Sydney time) on 2025

UNSW is committed to evolving a culture that embraces equity and supports a diverse and inclusive community where everyone can participate fairly, in a safe and respectful environment. We welcome candidates from all backgrounds and encourage applications from people of diverse gender, sexual orientation, cultural and linguistic backgrounds, Aboriginal and Torres Strait Islander background, people with disability and those with caring and family responsibilities. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff. The University reserves the right not to proceed with any appointment.