Job Title:

Sponsored Programs Administrator

 Kent Campus - Kent, OH

Salary:

Basic Function:

Facilitate external funding of university research, instructional, and public service programs and ensure proper stewardship of awarded funds in compliance with federal, state, and university regulations. Reports to Assistant or Associate Director (Pre- or Post-Award).

Additional Basic Function – if applicable:

Examples of Duties:

Duties/essential functions may include, but not be limited to, the following: 

PROPOSAL PREPARATION AND REVIEW:

Direct completion, review, and authorization of external agency application materials and coordinate the proposal submission process according to sponsor guidelines and in compliance with university requirements; activities involve developing budgets (to include appropriate authorized university cost sharing); monitoring proposal components for program funding according to applicable federal/state regulations (export regulations, financial conflict of interest policies, human subject use, animal care and use), and university requirements.

Coordinate with collaborating institutions to ensure university compliance and to secure required documentation for collaborator’s participation as subawardees on proposals.

Advise college- and department-level grant contacts on issues related to budget development and proposal preparation including electronic administration systems.

Secure appropriate university approvals.

AWARD ADMINISTRATION:

Respond to inquiries for additional information or clarification as requested by sponsors (e.g., certification of compliance with human subject use, budget revisions, cost sharing, etc.).

Direct establishment of restricted funds by Grants Accounting (Office of the Controller) by translating award information into university budget categories.

Authorize personnel appointments for all sponsored projects according to the terms of the grant/ contract and university regulations governing human resources.

Monitor and assist with meeting programmatic reporting requirements.

Advise faculty, staff, and Grants Accounting on issues related to expenditures (allowable and unallowable), re-budgeting, payments to subawardees, and grant/contract revisions (e.g., modifications to period of performance, level of funding, personnel effort, etc.).

SUPPORT FOR UNIVERSITY RESEARCH:

Develop and deliver workshops for faculty and staff on proposal development and award administration.
Represent university at professional meetings (NCURA, Council on Governmental Relations -- COGR) and participate in committee work.

Serve on department, division, and university committees.

Coordinate funding opportunity database, providing training, workshops, and reports.

Stay informed about university and sponsor policies and procedures regarding sponsored programs.

Maintain proposal and award records at direction of supervisor according to retention policies.

May supervise student staff; including hiring and disciplinary recommendations, conducting performance evaluations and fulfilling responsibilities of human resource management including equal opportunity, affirmative action and employee development.

Additional Examples of Duties – if applicable:

Minimum Qualifications:

Bachelor’s degree in a relevant field and two years’ related experience.

OR

A combination of education, training and experience equivalent to six years’ in a related field.
 

License/Certification:

Knowledge Of:

Standard mathematics skills and accounting principles
Federal regulations governing cost principles and research compliance for educational institutions

Skill In:

Excellent written, verbal, and interpersonal skills
High competency in standard office computer software, including Excel, Word, Access, and Adobe

Ability To:

Manage multiple projects under tight deadlines
Foster teamwork at all levels

Preferred Qualifications – if applicable:

Assessments:

Asterisk (*) indicates knowledge, skills, abilities which may require assessments. Assessments could take the form of interview questions, a request to provide work samples or a written or practical test to assess job related competencies.

Working Conditions / Physical Requirements:

None.

Working Schedule:

Additional Information:

Must pass a security check.

For official job descriptions, visit www.kent.edu/hr.

Kent State University is committed to creating a community that is culturally and intellectually diverse and to attracting and retaining a diverse staff. We strive to create and maintain working and learning environments that respect differences, and are inclusive, welcoming, respectful and kind.

Kent State University is a Smoke-Free, Tobacco-Free University effective July 1, 2017. Smoking and tobacco is not permitted on any of Kent State’s campuses or other locations and properties that are owned, operated, or leased by Kent State, both domestic and international. For additional details, visit www.kent.edu/smoke-free<http://www.kent.edu/smoke-free>.

Disclaimer:

The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted to describe all the specific duties and responsibilities that may be required in any particular position. Directly related experience/education beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Kent State University reserves the right to revise or change job duties, job hours, and responsibilities.