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The Development Assistant will be the office manager for the Torero Athletic Fund (USD Athletics Development Office). Responsibilities included but are not limited to the following: administrative tasks, event & stewardship assistance/planning, expense reports, work closely with Senior Associate AD, Development on special projects, initiatives, or other tasks.   This is a temporary position ending in January 2026.  There will be an opportunity to extend employment thereafter.

The University of San Diego, an engaged and contemporary Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.

The Development Assistant will be the office manager for the Torero Athletic Fund (USD Athletics Development Office). Responsibilities included but are not limited to the following: administrative tasks, event & stewardship assistance/planning, expense reports, work closely with Senior Associate AD, Development on special projects, initiatives, or other tasks.   This is a temporary position ending in January 2026.  There will be an opportunity to extend employment thereafter.

This is a part-time temporary, non benefit-based position with an anticipated end date of January 2026. The appointment is renewable at the discretion of the University and dependent upon performance and continued funding.

Duties and Responsibilities:

Event & Stewardship Planning/Assistance:

• Assist Development officers on stewardship projects 
• Fulfill benefits throughout the calendar year
• Assist Asst. Director of Events with event planning/attendance. 
• Attend events and assist where needed
• Donor database Record keeping 
• Assist in acknowledgement letter process

Office Management:

• Manage office supplies and organization of development office
• Be the first point of contact for donors (phone/in person)
• Manage monthly expense reports of Development officers
• Manage Development office calendar (events/meetings)
• Provides telephone, computer and general support for the Athletic Development office.
• Initiate purchase requisitions, check requests, budget transfers.
• Researches and recommends equipment purchases to Senior Associate Athletics Director
• Take notes and follow up with assignments as necessary

Other Duties:

• Torero Athletic Fund Social Media Management
• Some budget management 
• Special projects 
• Donor research/bios

Special Conditions of Employment:

Background check:  Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes. 

Minimum Qualifications:

• Associates degree required, Bachelor’s degree preferred.  A high school diploma and one additional year of work experience may substitute for Associate’s degree, at the rate of one year of work experience is equivalent to two years of education. 
• One year of administrative/office support experience required.

Preferred Qualifications:

• Experience with event planning and assistance preferred.

Performance Expectations - Knowledge, Skills and Abilities:

• Ability to organize and prioritize duties
• Strong organizational skills with ability to handle several major projects simultaneously
• Clear, concise writing skills using proper English grammar, punctuation and spelling; strong note taking skills
• Excellent interpersonal skills to interact and work with a broad range of people using tact and diplomacy
• Excellent communication skills
• Must display initiative and the ability to meet deadlines without supervision
• Must possess flexibility and versatility – able to perform in new, changing, or pressure situations
• Maintain confidentiality of information regarding students and employees as required by University policy and the Buckley 
• Amendment
• Maintain confidentiality of information regarding constituents, volunteers, and donors
• Must have ability to work well with all levels of USD constituents (alumni, trustees, San Diego community members)

$20.00 per hour

The salary range provided in this posting reflects what we reasonably expect to pay for this position.  Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.

Hours: 25 hours per week

Closing date: Open until filled

Note: External job postings will be up for at least three days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.