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The Knauss School of Business at USD embraces a stewardship approach to business education. Stewardship requires businesses to protect and care for society in pursuit of a greater good.  The Knauss School community of faculty, staff, students and graduates, embrace stewardship by applying values-driven, free-enterprise skills to improve businesses, industries, and the lives of people in our community and around the world.  We provide academically rigorous, relevant and values-based education and research.  Degree programs in the Knauss School of Business are AACSB accredited, with the undergraduate and MBA programs being highly ranked both domestically and internationally.  www.sandiego.edu/business/about/ 

The University of San Diego, an engaged and contemporary Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.

Duties and Responsibilities:

Operational Programming Logistics and Event Coordination:

• Support resume, LinkedIn optimization and career development workshops either as sole presenter or in partnership with Professional Development team member(s).
• Create industry-specific professional development resources.
• Maintain inventory, secure quotes, and arrange production of collateral and speaker gifts
• Maintain Professional Development team supplies and equipment.
• Maintain Professional Development team calendar of events and implement a system that anticipates long-term planning needs.
• Coordinate logistics of the Graduate Assistantship program including working with faculty members on opportunities, outreach with Human Resources, providing an  orientation for participating students, creating and sending evaluations to students and  faculty, and completing the Department Award Form, etc. 
• Assist PDMs with the logistics for Knauss vertical-specific scholarships and notification of awards to students.
• Manage and execute operational, logistics, and implementation activities for events with the highest level of professionalism and excellence in keeping with the University’s brand and reputation.
• Market and support the planning and execution of co/extracurricular and experiential learning events, programs and experiences.
• Develop and track event registration, distribute event communications, and coordinate reminders as well as post-event follow-up messages.
• Support and contribute to special program/event development for other major University-wide events.
• Assist with on-site setup, implementation and breakdown of events.

General Administrative Support:

• Reconciles invoices for students, faculty and staff and tracks departmental budgets.
• Coordinates student and alumni involvement for extracurricular programming as needed. 
• Provides supervision and mentoring for Federal Work Study students, as assigned. 
• Draft agendas, prepare presentations and materials and assist with taking notes.
• Liaison with various internal and external stakeholders, committees, boards and other groups.
• Provide outstanding customer service by welcoming and assisting all stakeholders who contact the SSC. 
• Manage all external Professional Development SPD team email accounts (e.g., spdm@sandiego.edu; headshots@sandiego.edu, etc.). 
• Assists in monitoring and coordinating responses to inquiries submitted through email or Case Management for the SSC. 
• Collaborate with the Student Success Specialist and other SSC coordinators to organize and run SSC team events and projects.
• Cover the front desk as needed.

Data Collection and Reporting:

• Assist Director with programming and other initiatives by conducting research, compiling data, and preparing reports and documentation.
• Support the research, identification, cultivation and solicitation of employer and alumni involvement with KSB programs and initiatives.
• Prepare registration forms and surveys and track responses.

Other duties as assigned.

Special Conditions of Employment:

Background check:  Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes. 

Minimum Qualifications:

• Bachelor’s degree from an accredited college or university. A high school diploma and two additional years of work experience may substitute for the Bachelor's degree, at the rate of one year of work experience is equivalent to two years of education.
• 2 years of administrative or customer service work experience in a business environment.

Preferred Qualifications:

• 3+ years of relevant experience in supporting student services in an academic program and/or advising students in a higher education institution.

Performance Expectations - Knowledge, Skills and Abilities:

• Experience with database maintenance preferred. 
• Experience working with web-based technologies, specifically BlackBoard, Google Docs and/or Qualtrics preferred. 
• Experience working in a university environment preferred. 
• Knowledge of university policies and procedures preferred. 
• Ability to work with students and faculty, as well as business executives outside the campus community. 
• Demonstrated experience in providing high quality face-to-face services to customers/students. 
• Demonstrated experience in event coordination. 
• Demonstrated working knowledge of MS Office (Outlook, Word, Excel, PowerPoint)  
• Working with individuals of diverse backgrounds 
• Ability to coordinate and collaborate at various levels throughout the University.
• Strong written and verbal communication skills. 
• Strong project management skills.
• Excellent interpersonal communications, emotional intelligence and time management skills. 
• Experience in resolving complex problems in a dynamic work environment. 
• Must be responsive, possess strong analytical and problem-solving skills, and exercise great attention to detail. 
• Must be able to work independently, taking initiative and setting priorities with multiple projects and deadlines in an environment with constantly evolving office procedures and goals. 
• Reliable individual who works effectively as part of a team. 

$30.00 - $33.00 per hour; Excellent Benefits

The University of San Diego offers a very competitive benefits package including; medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers.  Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer.  USD: Human Resources: Benefits

The salary range provided in this posting reflects what we reasonably expect to pay for this position.  Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.

Resume and Cover Letter Required

Click the 'Apply Now' button to complete our online application. In addition, please upload a cover letter and resume to your application profile for the hiring managers’ review.  If you have any questions or difficulties please contact the Employment Services Team at jobs@sandiego.edu.

Hours: 37.5 hours per week

In addition, the Knauss School of Business offers two different compressed work schedule options following a 9/75 structure in which employees have 1 to 1.5 days off over every two-week period as well as a hybrid option for those positions that can complete some work remotely.

Closing date: Open until filled 

Note: External job postings will be up for at least three days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.