Position Title:

Career Services Assistant (CL-3)

Department/School:

Career Services

Salary/Pay Rate:

$19.62/hour - $20.60/hour

Job Summary:

This position provides front end support to the Career Services department by screening phone calls and visitors, directing questions, receiving mail, and completing other various independent clerical or administrative support duties.

Minimum Qualifications:

The ideal candidate will be a high school graduate and should have 3-5 years of progressively responsible secretarial/clerical work, or any combination of training, experience and education sufficient to indicate an ability to do the work. 

Requisite Skills

• 1B-Intermediate Reception/Response Consistently demonstrates ability to provide routine responses and basic information from inquiries (telephone, e-mail, or in-person) with minimal guidance. Directs visitors as needed
• 4C-Advanced Event Organization Consistently demonstrates ability to organize and coordinate events (meetings, workshops, seminars, or receptions) with minimal consultation or independently. (Examples could include scheduling speakers and securing meeting room, creating invitations, food & beverages, overnight accommodations). May be asked to supervise events
• 5B-Intermediate Written Communication Consistently demonstrates ability to create routine correspondence or update template or samples with speed and accuracy. Utilizes a comprehensive knowledge of supported word processing software
• 6B-Intermediate Office Organization Consistently demonstrates ability to manage operational aspects of the office with minimal to no supervision, including time management, information distribution, and project deadlines. Consistently demonstrates ability to file documents and student records using standard filing procedures as well as a familiarity with retention policies
• 7B-Intermediate Record and Data Processing Consistently demonstrates ability to process routine forms and records quickly and accurately, using multiple programs, and investigate and resolve problems such as missing or inaccurate data. Consistently demonstrates attention to detail
• 15B-Intermediate Interpersonal Communication Consistently demonstrates courtesy, tact and professionalism, as well as sensitivity to the concerns or interests of others in conveying information. Demonstrates patience and the ability to handle difficult people

Essential Functions:

• Serve as initial contact over the phone, in person and online, for
• students, faculty, companies, and alumni. Answer questions or refer inquiries to appropriate person
• Assist students and alumni with scheduling appointments
• Assist in department event planning as assigned
• Enter information into department databases
• Maintain supplies and office equipment
• Possess intimate knowledge of entire institution as required by department
• Consistently demonstrate courtesy, tact, professionalism and the ability to handle difficult people
  Perform other job-related duties as required

Required Application Documents:

Resume, Cover Letter, & Contact Information of 3 Professional References 

About the Department/School:

Choosing a career path is a process that unfolds throughout the college years and beyond. It involves discovering individual potential, learning about career fields, and gaining career-related experience in high-quality organizations. The Center for Career Services offers a variety of programs and information to assist students and alumni with setting career goals.

About Marist College:

Founded in 1929, Marist is a comprehensive, independent four-year institution whose signature educational approach blends the liberal arts with pre-professional studies and emphasizes experiential learning to enrich classroom instruction. With campuses in Poughkeepsie, N.Y., and Florence, Italy, plus over 70 programs offering a variety of international study, Marist is a portal to the world and is devoted to nurturing a welcoming, inclusive community. Through six schools offering almost 50 majors, Marist cultivates the intellectual growth and well-being of its more than 6,000 undergraduate and graduate students and encourages them to color outside traditional academic lines as they pursue coursework and personal experiences that provide valuable occupational expertise and reflect their individual passions. Marist has been acclaimed a top institution in the nation by U.S. News & World Report, the Wall Street Journal/College Pulse, Princeton Review, and others. To learn more, please visit https://www.marist.edu/about

Type of Position:

Full-time

Classification:

CWA (Full-Time)

Months per Year:

12

Work Schedule:

Monday-Friday 8:30am-5:00pm

Hours per Week:

37.5

Location:

Marist University Main Campus

Number of Position Openings:

1

Equal Employment Statement:

Marist University is committed to creating a diverse workforce on our campus by ensuring that barriers to equal employment opportunity and upward mobility do not exist here. To this end, the University will strive to achieve the full and fair participation of minorities, women, people with disabilities, and any other protected groups found to be under represented.

Equal opportunity means employment, development, and promotion of individuals without consideration of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, or veteran status unless there is a bona fide occupational requirement which excludes persons in one of these protected groups. The University will review its employment policies and procedures to ensure that barriers which may unnecessarily exclude protected groups are identified and eliminated. The University will also explore alternative approaches if any policy or practice is found to have a negative impact on protected groups.

Marist's policy of non-discrimination includes not only employment practices but also extends to all services and programs provided by the University. It shall be considered a violation of University policy for any member of the community to discriminate against any individual or group with respect to employment or attendance at Marist University on the basis of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, veteran status, or any other condition established by law.