Job Title

Administrative Analyst/Specialist - Exempt I

Classification

Administrative Analyst/Specialist - Exempt I

Auto Req. ID

556465

Salary Range

Classification Range $5,274 - $7,684 per month

(Hiring range depending on qualifications, not anticipated to exceed $5,274 - $6,180 per month)

Work Schedule

Monday - Friday, 8:00 AM - 5:00 PM         

Why CSUF

California State University, Fullerton (CSUF) is a leading public university known for its strong academic programs and commitment to student success. As one of the largest campuses in the CSU system, CSUF fosters innovation, collaboration, and professional growth. The university values teaching, research, and service, creating an environment where students, staff, and faculty can thrive. Joining CSUF means becoming part of a dynamic team dedicated to making a meaningful impact. We continuously seek individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.  

Department

The Academic Senate is the official representative legislative body of the university and speaks on behalf of the university community on matters within its purview. The purpose of the Senate is to recommend policy on curriculum, academic standards, criteria and standards for the selection, retention, and tenure of faculty members and other matters that affect faculty and students. We seek an exceptional individual to join our team as the Administrative Analyst/Specialist - Exempt I. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

Duties and Responsibilities

Under the general supervision of the Academic Senate Chair and other supervisor, the Administrative Analyst/Specialist – Exempt I works independently and oversees the day-to-day administrative and programmatic needs for the Academic Senate (AS). Provides administrative support to the Chair, Executive Committee, AS members, and AS Office. Provides direct analytical support for Academic Senate and Executive Committee meetings. Plans, purchases, and coordinates all meeting needs. The Administrative Analyst/Specialist leads and coordinates all Senate programmatic needs including retreats. Applies Academic Senate policy and processes to produce, publish, and archive AS documents and related actions by the Academic Senate, several standing committees, the office of the Provost and Vice President for Academic Affairs, and the President's Office. Provides information, analysis, recommendations, and/or interpretations regarding the current University Policy Statements (UPS), coordinates CSU Academic Senator, and all University Academic Senate elections. Oversees the day-to-day administrative support as well as office budget and required documentation. Coordinates office events such as the Senate Retreat. The Administrative Analyst/Specialist leads the planning of office events, administrative needs, and staff. Other duties as assigned.

Essential Qualifications

Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices, or programs plus two years of related experience. Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.  

Preferred Qualifications

Several years of professional work experience in the purpose and structure of a university, as well as faculty governance. Several years of administrative experience involving the study, analysis, and/or evaluation leading to the implementation, development, or improvement of university policies, procedures, practices, and programs. Previous project management experience, as well as experience leading and directing the work of others. Previous experience overseeing the day-to-day operations of an office or program. Previous experience coordinating or organizing various events and calendars. Ability to take meeting minutes. Knowledge of University Policy Statements (UPS), Microsoft Outlook, and all Microsoft software, Adobe, and other software. Possession of record management skills. Working knowledge of maintaining a website, using Google Docs, and the necessary administrative software programs.

Special Working Conditions

Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

Benefits at a Glance

• An array of health plans that include prescription drug coverage
• Dental and Vision coverage
• Income protection benefits including life insurance and disability
• Retirement plan through CalPERS
• Tuition waiver for employees and dependents if eligible
• FlexCash (in lieu of health and dental)
• Employee Assistance Programs
• 15 paid holidays

See our CSUF Benefits website for additional information.

Additional Information

California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.  

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. 

California State University, Fullerton is not currently sponsoring any new H-1B petitions for staff, management, or faculty positions.

Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement.

Hiring Preference

On-Campus CSUEU Employees