Job Title

Academic Resource Manager

Classification

Administrator II

Auto Req. ID

559409

Salary Range

Classification Range $5,053 - $16,221 per month

(Hiring range depending on qualifications, not anticipated to exceed $9,200 - $11,200 per month)

Work Schedule

Monday - Friday, 8:00 AM - 5:00 PM

Why CSUF

California State University, Fullerton (Cal State Fullerton) is a leading public university committed to student success, academic excellence, and inclusive excellence. The university fosters a collaborative environment that supports teaching, research, and service while promoting innovation and professional growth. Cal State Fullerton is both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution, and a recipient of the Seal of Excelencia (2021 and 2024) from Excelencia in Education. Joining Cal State Fullerton means becoming part of a community dedicated to advancing student achievement, career success, and economic mobility.

Department

The College of Education within the Division of Academic Affairs is home to more than 1,200 credential and graduate students. The College of Education's work focuses on closing the opportunity gap. The College's impact is notable given the fact that we credential the largest number of teachers of any public institution in the state of California and have the largest Ed.D. program in the CSU system. We are seeking an experienced and collaborative professional to serve as Academic Resource Manager (Administrator II). The ideal candidate in this role should have a positive attitude, an active, energetic mind, and a leadership style that is characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

Duties and Responsibilities

Under the general direction of the Dean of the College of Education, the Academic Resource Manager (ARM) is the chief resource manager and a member of the college’s leadership team. The ARM serves as a strategic partner to the dean, ensuring optimal alignment and utilization of fiscal and human resources within the college – providing analysis of fiscal spending patterns, forecasting, and evaluating cost effectiveness. The ARM works collaboratively with Provost’s Office leadership, the Division of Administration and Finance, and other resource staff within the Division of Academic Affairs to collectively aim for operational efficiency across the division of Academic Affairs.

The ARM position serves as the college’s principal fiscal officer and is responsible for leading all budgetary administration of the college. This includes state, Cal State Fullerton Philanthropic Foundation (CSFPF), and Auxiliary Services Corporation (ASC) funds. In collaboration with the Dean, develops multi-year and annual plans utilizing all college fund sources and ensures optimal alignment of resources with each department, unit, and program within the college. The ARM works closely with the college’s department chairs in the development of instructional budgets and assists with balancing workload allocations with workload demands. Responsible for developing complex analyses and financial reports, formulating scenarios, monitoring expenditures and account balances, and ensuring that expenses do not exceed budget/ revenue. The ARM ensures that college fiscal operations are in compliance with Chancellor’s Office and campus policies and procedures and keeps college leadership and staff apprised of new guidelines and changes in campus and system practices. Serves as the college’s representative for all fiscal matters including accounting, procurement, payroll, student business services, and auxiliary and philanthropic accounts.

The ARM oversees human resource planning and processes for the college and, in collaboration with college leadership, develops strategic organizational plans that create an optimal structure to support the college with achieving its goals and objectives while also staying in alignment with university policy and the college’s position budgets. Promotes a culture of inclusive excellence and is committed to identifying and eradicating inequities in recruitment, hiring, retention, and separation practices. Supervises staff and is committed to staff growth, development, and continuous improvement. Creates professional development plans to ensure appropriate skills are maintained. In consultation with college leadership, oversees processes associated with tenure track searches, lecturer contracts, and tracking of lecturer unit entitlements. Exercises knowledge of relevant collective bargaining contracts.

The ARM has broadly delegated authority for fiscal and HR administrative functions for the college and is expected to exercise significant judgment in the development, communication, and implementation of policies and procedures. The ARM position works closely with all levels of management, staff, faculty, and student workers, and is expected to promote a healthy team culture where all members work collectively to achieve the goals and objectives at the college, division, and university level. Other duties as assigned.

Inclusive Leadership Statement

All College of Education students leave with a perspective that recognizes, acknowledges, and respects the knowledge and strengths all students bring from their communities (e.g., cultural, ethnic, disability, and linguistic). This perspective is known as Just Equitable and Inclusive Education (JEIE) and is evident in all our programs. College of Education students use this perspective to make community-based assets an integral component of curricular and pedagogical development. In this way, our graduates learn to value and draw upon students’ backgrounds not only to support them in developing skills leading to success in the broader society, but also as a mechanism to transform our communities. We believe that all faculty and staff who work for the college must share these same commitments.

Click here  https://ed.fullerton.edu/jeie/ to learn more about Just, Equitable and Inclusive Education (JEIE) principles. It is required that you provide a JEIE statement Your application will be considered incomplete without this requirement.

After viewing the video and reading our JEIE statement, please share how JEIE principles have informed or will inform your work in a professional setting.

• What do justice, equity and inclusion mean to you?

• A description of your experience working with a wide range of people.

• A description of how issues of justice, equity and/or inclusion have impacted you personally or professionally.

Essential Qualifications

Bachelor’s degree from an accredited four-year college or university in Accounting, Finance, Business Administration, or Public Administration. A minimum of 10 years of progressively responsible experience in procurement and HR transactions, systems, and policies within the California State University system. A minimum of 10 years of budget lead experience which includes directing, training, and supporting staff on university and units (Associate Vice President (AVP) Office or college level), policies and procedures, ensuring that their work meets the requirements for budget, procurement, and various HR policies and are audit-ready. A minimum of 8 years of experience in oversight of an Ed. Doctorate program budget, including tuition revenue projection, staffing and benefits cost analysis, and expenditure planning. A minimum of 8 years of experience of overseeing the budget and financial operations, and various HR processes, for a college with a student body that are primarily graduate level. Responsibility for an entire academic unit to include analysis and projection of expenditures and revenues, and foundation/auxiliary organization funds. Knowledge of the importance of CSU collective bargaining agreements and the ability to research and apply the requirements when working with staff, students, and faculty. Proficient using computers and software applications as related to fiscal management needs. Ability to extract data, analyze and interpret financial data, verify, and present information utilizing PeopleSoft is preferred. Extensive working knowledge of Microsoft Office applications with an emphasis on Excel software for creating and maintaining financial databases.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.  

Preferred Qualifications

Master’s degree from an accredited college or university in Accounting, Finance, Business Administration, or Public Administration.

Special Working Conditions

Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

Benefits at a Glance

• An array of health plans that include prescription drug coverage
• Dental and Vision coverage
• Income protection benefits including life insurance and disability
• Retirement plan through CalPERS
• Tuition waiver for employees and dependents if eligible
• FlexCash (in lieu of health and dental)
• Employee Assistance Programs
• 15 paid holidays

See our CSUF Benefits website for additional information.

Additional Information

California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

The scope of responsibilities for this position includes the making or participating in the making of decisions that may have a material financial benefit on the incumbent. Therefore, you will be required to file an initial “Conflict of Interest Form 700: Statement of Economic Interests” within thirty (30) days from date of hire and on an annual basis; and complete the CSU sponsored ethics on-line training within thirty (30) days of appointment, and at least once during each consecutive period of two calendar years following the appointment.

The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017.

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.  

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. 

California State University, Fullerton is not currently sponsoring any new H-1B petitions for staff, management, or faculty positions.