Job Title

Procurement Professional III

Classification

Procurement Professional III

Auto Req. ID

562827

Salary Range

Classification Range $5,877 - $8,561 per month

(Hiring range depending on qualifications, not anticipated to exceed $5,877 - $6,618 per month)

Work Schedule

Monday - Friday, 8:00 AM - 5:00 PM

Why CSUF

California State University, Fullerton (Cal State Fullerton) is a leading public university committed to student success, academic excellence, and inclusive excellence. The university fosters a collaborative environment that supports teaching, research, and service while promoting innovation and professional growth. Cal State Fullerton is both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution, and a recipient of the Seal of Excelencia (2021 and 2024) from Excelencia in Education. Joining Cal State Fullerton means becoming part of a community dedicated to advancing student achievement, career success, and economic mobility.

Department

The Contracts and Procurement department within the Division of Administration and Finance provides the campus community with cost efficient and effective handling of acquisitions and contracting needs in accordance with State laws and CSU policies. Our goal is to streamline processes, provide guidance, and ensure that all procurement activities meet the highest standards of integrity and transparency. We seek an exceptional individual to join our team as the Procurement Professional III. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

Duties and Responsibilities

Working independently under the general direction of the Contracts and Procurement Manager, the Procurement Professional III independently performs moderate to complex procurement and contracting activities, which may be unique or specialized in nature, for supplies, equipment, professional services, information technology, leases, maintenance agreements, and other University requirements. The Procurement Professional manages procurements from initial request through solicitation, negotiation, award, contract or purchase order execution, administration, and closeout in accordance with applicable federal and State laws, CSU policies, and campus procedures.

The Procurement Professional III exercises judgment in selecting appropriate procurement and contract methods; develops and reviews specifications and scopes of work; prepares and administers formal and informal competitive solicitations, including RFQs, IFBs, and RFPs; coordinates pre-bid activities and evaluations; determines supplier responsiveness and responsibility; and documents award decisions. The Procurement Professional establishes and administers annual and multi-year contracts, performs procurement and contract risk analyses, negotiates prices, payment schedules, provisions, terms, and conditions, and coordinates reviews with Risk Management, Information Technology, General Counsel, and other subject-matter experts as appropriate.

As a member of the Contracts and Procurement team, the Procurement Professional III provides consultative guidance and training to campus stakeholders; conducts spend, cost, price, total-cost-of-ownership, benchmarking, and supplier analyses to support sourcing decisions; identifies cost-reduction and process-improvement opportunities; supports supplier performance and compliance; prepares required reports; and recommends improvements to procurement policies, tools, procedures, and business practices. The position represents Contracts and Procurement in campus and supplier interactions and maintains effective relationships with internal and external stakeholders. Other classification-related duties as assigned.

Essential Qualifications

Equivalent to a bachelor's degree in a related field and two years of relevant experience or one year as a CSU Procurement Professional I. Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis.

Under general supervision, performs a variety of professional procurement activities. Incumbents perform moderately complex procurements that require analysis and tend to specialize in particular commodities or services. Independently conducts formal bidding and routine negotiations for procurements. Proactively recommends procurement methods and utilizes systems and technology to assist with procurements. May develop contracts of limited complexity for the purchases of supplies and services. Evaluates and recommends procedure and process changes. Works independently on most day-to-day assignments with general supervision on new assignments or projects to ensure alignment with objectives. Handles multiple work priorities and is accountable for own work results.

Working knowledge of current principles, statutes, regulations, policies, procedures, practices, methods of procurement, contract delivery methods, and contract administration activities. Public procurement knowledge is preferred. General knowledge of principles and practices used in the development of contracts, contract administration, and contract law. Working knowledge of pricing, cost analysis, and principles and practices used in accounting. Working knowledge of benchmarking, budgeting, and cost estimating. Knowledge of equipment, materials, and services required by a public or large organization. Skill in evaluating and comparing the product specifications, contract details, and cost elements of a bid or proposal. Demonstrated ability to perform pricing and cost analysis. Ability to analyze and provide solutions. Skill and experience in cost-reduction techniques. Ability to research and compare product, quality, performance, and options. Skill in performing moderately complex negotiations, which may include, but not limited to, legal terms. Strong communication and interpersonal skills to present ideas and work effectively in a diverse environment. Ability to prioritize, schedule, and undertake concurrent work assignments. Strong organizational skills to plan, organize, and prioritize multiple projects. Ability to effectively use procurement software and tools as well as applicable systems and applications in analysis, research, and reporting activities and projects.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.  

Preferred Qualifications

Two or more years of progressively responsible procurement and contracting experience in higher education, government, or another public or large organizational environment. Knowledge of California public contracting requirements, CSU procurement and contracting policies, and applicable Small Business/Disabled Veteran Business Enterprise and recycled-content requirements. Experience preparing and administering formal competitive solicitations, including Request For Proposals and Invitation For Bidss; negotiating complex agreements; and procuring professional services, consulting, information technology/software/SaaS, leases, maintenance, public works or construction-related requirements, and other specialized goods and services. Experience with clinical, affiliation, internship, fieldwork, practicum, or student learning agreements is desirable. Experience using Enterprise Resource Planning/procurement and contract-management systems such as PeopleSoft Financials and CSUBUY, electronic-signature platforms, and Microsoft 365. Professional procurement certification is desirable.

License/Certifications

Live Scan Required

Special Working Conditions

Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

Benefits at a Glance

• An array of health plans that include prescription drug coverage
• Dental and Vision coverage
• Income protection benefits including life insurance and disability
• Retirement plan through CalPERS
• Tuition waiver for employees and dependents if eligible
• FlexCash (in lieu of health and dental)
• Employee Assistance Programs
• 15 paid holidays

See our CSUF Benefits website for additional information.

Additional Information

California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

The scope of responsibilities for this position includes the making or participating in the making of decisions that may have a material financial benefit on the incumbent. Therefore, you will be required to file an initial “Conflict of Interest Form 700: Statement of Economic Interests” within thirty (30) days from date of hire and on an annual basis; and complete the CSU sponsored ethics on-line training within thirty (30) days of appointment, and at least once during each consecutive period of two calendar years following the appointment.

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.
 
If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.  

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. 

California State University, Fullerton is not currently sponsoring any new H-1B petitions for staff, management, or faculty positions.

Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement.

Hiring Preference

On-Campus CSUEU Employees