Classification:   Admininstrator I
Hours:  Full-time / 40 hours per week 
FLSA:  Exempt

Anticipated Hiring Salary Range:  $7,500 - 10,000* mo.
CSU Salary Schedule
*CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs.

Priority Screening Date: May 18, 2025
Recruitment Status:  Open Until Filled

ABOUT CSUMB

California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement, CSUMB is part of the nation’s largest four-year public university system, California State University, which educates nearly 460,000 students every year. 

With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. 

The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University.

As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean.

PURPOSE:

Under the general supervision of the Director of Operations Support and Innovation (OSI), the Manager of Innovation and Deployment is responsible for leading and managing the implementation of innovative solutions and business applications supported by the OSI department across campus. This role focuses on enhancing operational efficiency, improving user experience, and ensuring the seamless deployment of business applications and process improvements.  Key responsibilities involve overseeing critical projects and developing innovative solutions from inception to completion. This includes project management, collaboration with internal and external stakeholders, testing, change management, issue escalation, risk mitigation, training, and post-production stabilization.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

1. Innovation & Deployment:

Working with the functional groups identify opportunities for innovation and oversee the implementation efforts. Direct and lead the execution of critical projects and initiatives, including but not limited to CFS, CHRS, CSUBuy, Student Financials, Concur, Inter-Unit billing and FP&A software. Responsible for identifying challenges within functional groups and implementing effective solutions. Analyze current processes and workflows to identify areas of improvement. Implement best practices and processes to enhance efficiencies

2. Project Management:

Oversee the planning, execution, and delivery of projects supported by the OSI department across campus.  Ensure projects are completed on time and within scope by developing project plans, timelines, budget, and monitoring progress against these metrics. Coordinate with CO project teams for system-wide implementations, and collaborate with internal and external stakeholders, such as consultants and vendors, to implement campus-initiated projects.

3. Functional and Technical Coordination:

Collaborate technical tasks with IT management and vendor consultants. Consults with functional managers and SMEs to identify business requirements and lead fit/gap analysis. Oversee and support testing, training and documentation services for the new solutions being implemented

4. Change Management:

Oversee and support change management strategies to facilitate the adoption of new applications and processes. Lead the training efforts and support stakeholder departments during the transition to the new applications and processes. Provides a high level of client service by responding to inquiries, providing information to external and internal clients. Oversee the maintenance and updating of campus web pages related to new and ongoing projects

5. Data Analytics:

Oversee and support initiatives to implement data analytical tools to support financial decision making by collecting, analyzing and reporting on financial data. Assist campus management in identifying trends, variances and opportunities to improve efficiencies. Provide reports on efficiencies and key metrices after go-live.

6. Leadership

Provide mentorship and professional development for direct reports while leading a team of SMEs and assigned business analysts.

Other Functions:

1. Participates in university task forces and special projects as required.
2. Performs other job-related duties and special projects as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to lead and coordinate ERP and business application projects.
• Knowledge of business process designs, systems requirements, information processing, systems analysis, and report development.
• Ability to effectively present information and respond to questions from managers, users and the campus community demonstrating a high level of customer service.
• Experience delivering effective training and communication materials.
• Experience in preparing project plans and implementing change management initiatives.
• Ability to guide and work on functional and technical specifications.
• Working knowledge of tools and languages such as Visio, Lucidcharts, Smartsheet, and the Microsoft suite of applications including MS Projects
• Proven experience in managing multi-department projects/ implementations, which achieved defined objectives and delivering measurable results that established new or improved service(s).
• Experience working with PeopleSoft or similar ERP applications.
• Proven experience in project planning, project control techniques, and project management tools.
• Excellent leadership, communication, change management, and interpersonal skills, with the ability to guide the work of direct-reporting staff, SMEs and project teams.
• Ability to manage large projects, meet goals and effectively meet required deadlines

MINIMUM QUALIFICATIONS:

A bachelor’s degree from an accredited college/university AND two to four years of successful experience in systems implementation, project management, change management, including designing, training and documenting business processes for functional integration with Finance and HR departments. Ability to effectively interface with technical and nontechnical staff at all organizational levels.

PREFERRED QUALIFICATIONS:

Implementation experience with PeopleSoft or similar applications in finance and human resources. Proven supervisory experience leading direct-reporting staff, SMEs, and project teams. Knowledge of government regulations and CSU policies. Proficiency in writing queries using SQL or other querying tools. Experience managing website content for both new and existing projects. Certifications in project management and change management are desirable.

Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent student information system; Microsoft Office Professional Suite, and Google mail and calendaring programs. 

SPECIAL CONDITIONS OF EMPLOYMENT AND POSITION DESIGNATIONS:

• All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
• The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment.
• The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083  as a condition of employment. 
• This position has been designated as a sensitive position with:
  • responsibility for the care, safety and security of people (including children and minors), animals and CSU property
  • access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards.
• This position is designated as a Campus Security Authority (CSA).  The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107.
• May require occasional evenings and/or weekend work.

PHYSICAL ENVIRONMENT:

Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time.  May require travel between campus offices and off-campus locations. 

The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates.  

BENEFITS/PERKS: 

This is a management-level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental, and vision insurance; long-term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit Employee Benefits Summary. As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information.

APPLICATION PROCEDURE:

For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.

CSUMB is not a sponsoring agency for staff or management positions.

Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu. All employees must be eligible for employment in the U.S.

GENERAL INFORMATION:

CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/.

CSUMB is a smoke and tobacco-free campus.

EQUAL OPPORTUNITY EMPLOYER:

CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.