Chancellor's Office Statement

Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of CHRS Change Management Coordinator. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year.

Salary

The anticipated salary hiring range is up to $6,250 per month, commensurate with qualifications and experience.

The salary range for this classification is $5,537 to $10,014 per month.

Classification

Administrative Analyst/Specialist – Exempt II

Position Information

The California State University, Office of the Chancellor, is seeking a CHRS Change Management Coordinator to support the CHRS program, a transformational project consolidating all 23 CSU campuses into a single HR system, by assisting in the execution of change management plans that have already been developed. This role is ideal for an organized and proactive individual who can step into a structured environment and help drive the delivery of change activities such as communications, stakeholder engagement and adoption, measurement, and status tracking. 

Working at the Chancellors Office, the Coordinator will collaborate closely with project managers and campus project teams to ensure the smooth implementation and adoption of CHRS.  

This position is approved for telecommuting (two days telecommuting, three days in office (in-person)) with onsite work at the main headquarters located in Long Beach, California.

THIS POSITION IS LONG-TERM TEMPORARY WITH BENEFITS.

Responsibilities

Under the general direction of the Assistant Director, CHRS Implementation and Change Initiatives, the CHRS Change Management Coordinator will:

-Assist in carrying out tasks outlined in existing change management plans, including communication efforts and stakeholder engagement. 

-Support the delivery of change-related events such as workshops and trainings.  

-Help manage project plans, track key activities, and monitor progress toward change milestones. 

-Assist in guiding campuses through the use of Chancellor’s Office-developed tools.  

-Set the agenda for campus change management meetings, coordinate speakers.  

-Review campus change management work, provide advisory guidance. 

-Collect and organize feedback from stakeholders to help identify potential issues or resistance. 

-Maintain change management documentation, reports, and updates to support CHRS. 

-Take detailed notes during internal and campus-facing change management meetings, follow up with action items.

-Act as a resource for campus implementation teams to review and understand project timelines and deliverables.

-Monitor change management program issues and risks, prepare escalation documentation as required.

-Schedule program meetings and planning sessions.

-Create, monitor and update campus status reports.

-Monitor team/ program effectiveness and provide suggestions for improvement and/ or take appropriate action.

-Review program documents/ deliverables independently or in collaboration with a team to evaluate preparedness for submission.

Qualifications

This position requires:

-Bachelor’s degree required, or combination of education and years or related work experience.

-4 years of experience supporting change management, project coordination, or institutional initiatives—preferably in higher education. 

Required Skills: 

-Strong organizational skills and attention to detail, with the ability to manage multiple priorities. 

-Excellent written and verbal communication skills with thorough mastery of English grammar, punctuation and spelling.

-Proficiency in the Microsoft Office suite, including Outlook, Word, PowerPoint and Excel. 

-Experience with Zoom or similar product.

Preferred Skills: 

-Understanding of higher education environments and stakeholder dynamics. 

-Exposure to change management frameworks (e.g., ADKAR,) is a plus.

-Comfortable working in a structured setting and taking direction from existing plans while proactively managing execution details.

-Team-oriented, adaptable, and responsive to feedback and shifting priorities.

-Experience with Smartsheet.

Preferred Traits: 

-Collaborative mindset with a focus on execution over strategy.

-Comfortable working in fast-paced, dynamic environments.

-Able to maintain momentum and enthusiasm around change efforts. 

Application Period

Priority consideration will be given to candidates who apply by May 8, 2025. Applications will be accepted until the job posting is removed.

How To Apply

Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application.

Equal Employment Opportunity

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070.

Title IX

Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix

E-Verify

This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).

If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS).

COVID19 Vaccination Policy

Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

CSU Out of State Employment Policy

California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Background

The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.