Application Process

This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Friday, September 26, 2025.

In your cover letter, please speak to the three critical competencies you will bring and how they will serve you in this position.

Please review the position description listed above for full scope of responsibilities and qualifications.

Job Summary

Reporting to and under the general direction of the Provost and Vice President for Academic Affairs (Provost), the Executive Assistant to the Provost is responsible for high-level administrative office management and coordination for the Office of the Provost and division of Academic Affairs. The incumbent is responsible for independently coordinating activities and overseeing a broad range of activities on behalf of the Provost and division. This includes, but is not limited to, providing work coordination direction to other administrative and student personnel, interpreting and applying complex operating policies and procedures, performing research, preparing reports with recommended courses of action, making in-depth analytical studies and investigations with broad impact, making recommendations for changes in policy or procedures, handling problems and materials of a highly confidential and often sensitive nature, and supporting a positive, collaborative work environment. On behalf of the Provost, the incumbent assists in coordinating matters pertaining to RTP, staff performance evaluations, contract interpretation, grievances, complaints, disciplinary actions, and other faculty, staff, and/or management issues. The incumbent also routinely assists in the preparation and handling of confidential materials that relate to management's strategies and positions on matters related to the collective bargaining units and bargaining. This position has been designated “confidential” in accordance with the provisions of the Higher Education Employer-Employee Relations Act (HEERA).

Key Qualifications

This position requires a bachelor’s degree and a minimum of three years of progressively responsible administrative experience, or an equivalent combination of education and experience which demonstrates the ability to perform the essential functions of the position. Prior experience supporting an executive level position and office management experience is desired. Master's degree and experience within the public sector and/or higher education is highly preferred. Strong technical skills, including intermediate proficiency with computers and Microsoft Office products and database management is required. Knowledge of Google Suite and PeopleSoft and reporting tools (Query), or the ability to quickly gain this knowledge is preferred.

Salary and Benefits

Starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,687 to $7,500 a month. This is a full time, exempt position, which will lead toward permanent status following the successful completion of a probationary period.

This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year. Sonoma State University is also a Public Service Loan Forgiveness Program (PSLF) Employer.

A comprehensive benefits summary for this position is available online by clicking here to be taken to the CSU benefits page.

Supplemental Information

Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. 

The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.

Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas).

Positions are posted for a minimum of 14 calendar days.

For questions related to the application process, please reach out to hr@sonoma.edu. The ADA Coordinator is also available (hraccommodations@sonoma.edu) to assist individuals with disabilities in need of accommodation during the hiring process.

Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu.

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/compliance-data/2024-campus-housing-fire-safety-report. The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at housing@sonoma.edu.