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Position Summary:
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The Katz College of Science and Health seeks a Director of Operations and Budget to lead the administrative services that support its faculty, researchers, and staff across four campuses in Manhattan and the Bronx.
Reporting to the Dean, the Director is a member of the College’s leadership team, hands-on manager who supervises three staff members: the Senior Academic Administrator for HR, the Budget and Planning Analyst, and the Procurement Specialist. These staff manage routine transactions, records, and reporting. The Director sets priorities, reviews their work, makes decisions and approves transactions within delegated authority, and follows through on problems that require coordination with University offices.
The Director is responsible for ensuring that departments can use approved funding, hire and onboard personnel, purchase what they need, and work in facilities that are ready for teaching and research.
Where you’ll work
The Director is based in midtown Manhattan and works in person four days a week. The Director visits the Bronx campus monthly, joins senior staff for a visit each semester, and travels to other College locations as operational needs require.
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Position Responsibilities:
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Lead the administrative team
- Supervise, coach, and evaluate the three direct reports.
- Set clear responsibilities, priorities, and service expectations.
- Monitor outstanding work, address delays, and arrange coverage during busy periods or staff absences.
- Establish clear procedures and approval routes so faculty and staff know how to get things done.
- Review how well administrative services are working, address recurring problems and unnecessary delays, and improve procedures in consultation with the offices involved.
- Keep the Dean and department leaders informed about significant issues, decisions needed, and progress toward resolution.
- Coordinate the team’s contributions to operational planning and accreditation reporting.
Put the operating budget into practice
- Work with the Dean and department leaders to translate approved priorities into spending plans and day-to-day budget decisions.
- Ensure departments have access to allocated funds and can move approved activities forward. Work with the University Budget Office to resolve funding and processing barriers.
- Direct the Budget and Planning Analyst’s work on budget transfers, reconciliations, financial reports, and forecasts.
- Review spending, balances, and variances with the Analyst; discuss emerging issues and trade-offs with department leaders and recommend action to the Dean.
- Recommend budget guidelines and allocation approaches for the Dean’s approval, and implement approved decisions.
- Approve budget actions and expenditures within delegated authority.
Oversee HR administration
- Direct the Senior Academic Administrator for HR’s work on search administration, appointments and reappointments, onboarding, payroll coordination, and personnel records.
- Plan with academic and administrative leaders for upcoming hiring and appointment needs, including high-volume adjunct and student hiring.
- Monitor whether appointments, payroll, and system access are completed on time, and follow through on exceptions with University HR and other offices.
- Coordinate staff performance review timelines and documentation with supervisors and HR.
- Supervisors remain responsible for evaluating their staff; academic leaders retain responsibility for faculty selection and evaluation.
- Identify administrative staffing or workflow needs and recommend changes to the Dean and responsible leaders.
Oversee purchasing and payments
- Direct the Procurement Specialist’s work on requisitions, purchase orders, invoices, reimbursements, and purchasing records.
- Review pending transactions and follow through on delays or exceptions with Procurement, Accounts Payable, Legal, and department leaders.
- Approve purchases and other transactions within delegated authority.
- Coordinate contract review and purchasing requirements with University offices, ensuring departments understand the steps and expected timelines.
- Implement approved procedures for P-cards, travel, and expenses, and address recurring processing problems.
Coordinate research administration support
- Serve as the College’s administrative liaison to the Office of Sponsored Programs.
- Coordinate the team’s support for proposal budgets, award account setup, purchasing, hiring, and financial reporting.
- Review the financial and operational implications of proposed awards with principal investigators and the Office of Sponsored Programs, and raise issues requiring a decision.
- Monitor administrative barriers affecting grant activity and work with the responsible offices until issues are resolved or referred for a decision.
- Coordinate the budgeting, disbursement, and tracking of the Dean’s internal grant awards.
Coordinate facilities and campus operations
- Serve as the College’s main contact for University Facilities, Real Estate, IT, and Security.
- Gather department needs, establish operational priorities, and coordinate requests involving space, maintenance, equipment, access, and campus readiness.
- Represent the College on renovations, lab build-outs, and other capital projects. Coordinate user requirements, track budgets and milestones, and bring delays or decisions to the Dean and responsible University offices.
- Maintain a record of unresolved campus issues and follow through with the offices and vendors responsible for completing the work.
- Keep faculty and staff informed about projects, service changes, and disruptions affecting their work.
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Experience & Educational Background:
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Required:
- Five or more years of progressively responsible financial and administrative management experience, including budget implementation and oversight.
- Three or more years supervising staff, including assigning work, evaluating performance, and developing employees.
- Experience coordinating complex operations or projects across multiple units or locations.
Preferred:
- Experience in a college or university, ideally in a dean’s office or academic unit.
- Master’s degree in business, public administration, higher education administration, or a related field.
- Experience supporting grants administration.
- Experience coordinating facilities or capital projects.
EDUCATION:
- Bachelor’s degree in business administration, finance, accounting, public administration, or a related field, or equivalent experience.
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Skills & Competencies:
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Required:
- Ability to interpret financial reports, explain budget issues clearly, and recommend practical actions.
- Strong organizational and communication skills, including following through on unresolved issues and coordinating work across offices.
- Advanced Excel skills and experience with financial and HR systems.
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Application Instructions:
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Please upload a cover letter, CV, and a list of three (3) references
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Salary Range:
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$135,000 - $150,000
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About Us:
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The Katz College of Science and Health, with 1300 master’s and doctoral students, is now the largest graduate school at Yeshiva University. Located in the heart of New York City, Yeshiva University is a US News and World Report Top 100 University.
We are research scientists, tech builders and entrepreneurs, and patient-centered clinicians working on problems that matter. We focus on industry sectors that are central to the modern economy: Artificial Intelligence, Biotechnology, Computer Science, Cybersecurity, Data Analytics, Digital Media, and Fintech, as well as Physician Assistant Studies, Nursing, Occupational Therapy, and Speech-Language Pathology.
Katz faculty take an interdisciplinary approach to research and education, fostering the creativity, collaborative thinking and builder mindset required to take on today’s toughest problems. Over the last five years, we have launched ten master’s and doctoral programs with 92% graduation rates, 100% licensure pass rates, 95% post-graduation employment in high-paying careers, and students and alumni from over 30 countries.
The Katz College of Science and Health is a close-knit community with a big network, nestled in the heart of a big city. We are global in reach, with faculty and students from across the United States and around the world—and also deeply embedded in New York City’s rich professional and social fabric. With a vibrant campus life and city at our fingertips, the Katz College is where bold, purpose-driven people come to create, connect and explore. Read about projects at Katz.
The mission of Yeshiva University — the world’s flagship Jewish university — is to educate, empower and inspire our students to become the next generation of leaders, guided at all times by our core values. We do this through a transformative, world-class, and interdisciplinary education that is deep and broad and that cultivates in our students a sense of meaning, purpose and drive to make the world a better place — for themselves and for future generations.
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Equal Employment Opportunity:
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Yeshiva University is an equal opportunity employer committed to providing employment opportunities to all employees and candidates without regard to race, color, age, sex, national origin, disability status, or any other characteristic protected by federal, state, or local laws.
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