Accounts Payable Coordinator I

Job no: 495162
Position type: Full-Time
Location: Elgin, IL
Division/Equivalent: Business and Finance
School/Unit: Finance
Department/Office: Accounting Svcs & Grant Cmplnc
Categories: Business & Finance, Office Support

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About ECC:

 Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every person—students, staff members, faculty members, and campus visitors—feels valued. The work of each ECC employee is central to the college’s mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie.

Work Schedule:

 Monday - Friday 8AM - 5PM

Rate of Pay:

This is a Full-Time Support Staff position at grade 13, with an annual salary range of $47,571 to $63,428. The salary offer will be based on education and experience, in alignment with the College’s compensation philosophy and the current Collective Bargaining Agreement (CBA), if applicable.

Benefits:

  • Medical, Dental, Vision Insurance
  • Life and Long-Term Disability Insurance
  • Flexible Spending Account (FSA, DCA, Commuter)
  • Retirement Plans (Pension, 457b, 403b)
  • Time Off with Pay
  • Professional Development/Expense
  • Tuition Reimbursement
  • Employee Assistance Program (EAP)
  • Sick Banks

FLSA Status:

 Non-exempt

Grant Funded:

 No

Job Summary:

An employee in this classification performs Accounts Payable functions according to established procedures and accounting principles. They handle all related A/P transactions, reconciliations, verifications, and audits. Additionally, they coordinate the daily work of the Accounts Payable Specialist to ensure the accurate and timely payment of all invoices. General supervision is provided by assigned manager.

Required Knowledge, Skills & Abilities:
  1. Associate's degree (AA) or equivalent from two-year college or technical school; or equivalent combination of education and/or experience.
  2. Five years general accounting or accounts payable experience required.
  3. Excellent written and oral communication skills.
  4. Proficiency in the use of accounting software and Microsoft Office Software (Word, Excel and Outlook).
  5. Ability to work a flexible schedule which includes days/evenings/weekends as needed by the department

Desired Knowledge, Skills & Abilities:

.

Essential Duties:
  1. Audit invoices and vouchers to ensure accuracy. Verify vendor statements and handle all correspondence with vendors, staff and students.
  2. Coordinate daily work load for the Accounts Payable Specialist, ensuring accuracy and consistency in assigned responsibilities.
  3. Enter all information into system.  Verify details to the Accounts Payable system, including balancing budget, special handling and check distribution.
  4. Assist in annual tax reporting to maintain compliance with Internal Revenue Service regulations.  Prepare filing reports and follow-up with IRS.
  5. Void and re-issue checks, request stop payments as needed, and process voided vouchers.
  6. Maintain Accounts Payable files to ensure accuracy in reporting.

Other Duties:
  1. Prepare special reports, statistics, and assist with special projects as needed.
  2. Perform other job-related duties as assigned which pertain to the job description.

Physical Demands:

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.  Sedentary work involves sitting most of the time.  Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met

Visual Acuity:

Position requires close visual acuity to perform activities (i.e. preparing/analyzing data and figures; transcribing; viewing a computer monitor; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines; using measurement devices; and/or assembly or fabrication parts at distances close to the eyes).

Work Environment:

Quiet conditions

Environmental Conditions:

Typical office of administrative conditions.

Current SSECCA Union Member Information:

The initial posting date for this position is 03/06/2025. Elgin Community College Support Staff Association (SSECCA) members that apply by 03/13/2025 and meet the posted minimum qualifications will receive full consideration.

Equal Employment Opportunity Statement:

Elgin Community College does not discriminate, or tolerate discrimination, against any member of its community on the basis of race, color, national origin, ancestry, sex/gender/gender identity, age, religion, disability, pregnancy, veteran status, marital status, sexual orientation, or any other status protected by applicable federal, state or local law in matters of admissions, employment, or in any aspect of the educational programs or activities it offers.

In addition, Elgin Community College provides reasonable accommodations to qualified individuals with disabilities to ensure equal access and equal opportunities with regard to employment practices, educational opportunities, and programs and services. If you need a reasonable accommodation for any part of the application and hiring process, please notify the College’s EEO/AA Officer. Determinations on request for a reasonable accommodation will be made on a case-by-case basis.

 

Advertised: Central Standard Time
Application close:

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