• Job Type: Officer of Administration
• Regular/Temporary: Regular
• Hours Per Week: 35
• Salary Range: $85,000 to $95,000

Position Summary

Reporting to the Director of Finance and Administration of the Electrical Engineering Department, the Grants Manager plays a crucial role in ensuring effective pre- and post-award grants management for Principal Investigators (PIs) in the Department of Electrical Engineering. Collaborating with a team of grants professionals, this position oversees the entire grants lifecycle, from proposal preparation and submission to post-award financial management and compliance. The Grants Manager is responsible for financial and administrative aspects, ensuring adherence to School and University policies.

Responsibilities

• (50%) Post-Award Support:

  Grant Account Management:  Develop and monitor a comprehensive dashboard of grant portfolios for departmental PIs. Proactively manage project expenses, identify trends, and recommend budget modifications to ensure compliance.

  Subcontracts:  Collaborate with PIs and Columbia offices to prepare and process subcontracts, ensuring timely receipt of award documents, invoicing, and final account closeout.

  Agency Reporting: Work with PIs and SPA on mid-award reports, projecting budgets, ensuring compliance, and preparing reports on grant-funded activity.

  Closeout: Provide post-award closeout support, including cost-share and administrative matters.

  Internal Collaboration & Records Management: Liaise with central offices, collaborate with external departments, and ensure financial activities align with University and agency guidelines

• (30%) Pre-Award Support:

  Budget Preparation and Proposal Development: Review and assist in the preparation of grant applications, contract proposals, and related documents, ensuring compliance with departmental, School, and University policies.

  Negotiation and Award Review Support: Guide and provide administrative support for PIs in reviewing and negotiating awards, serving as the point of contact for grant matters.

  Monitoring Proposal Status: Actively monitor proposal status, coordinating with relevant offices to establish and revise accounts in a timely manner.

  Other Pre-Award Support: Assist PIs in all aspects of pre-award grants management to ensure timeliness, accuracy, and compliance.

• (15%) GRA/DRA appointments:

        Ensure compliance with School and University policy regarding financial aid grant support.

• (5%) Other related duties:  Perform related duties and projects as assigned when requested.

Minimum Qualifications

• Bachelor's degree in business administration or equivalent.
• Three to five years of grant-related experience, including managing grant finances, budgeting, and accounting.
• Strong attention to detail and organizational skills.
• Ability to take initiative, establish priorities, and work under pressure with good judgment and discretion.
• Excellent computer skills, including high-level spreadsheets (e.g., Pivot tables, v-look ups, macros, graphics, forecasting).
• Excellent communication and interpersonal skills.

Preferred Qualifications

• Bachelor’s degree in Accounting or Finance or MBA preferred.
• Proficiency in Columbia University electronic systems (ARC, FDS, RASCAL, FinSys, and legacy applications).
• Advanced knowledge of GAAP and Uniform Guidance Principles strongly preferred.
• Experience in a university setting is preferred.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.