• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: $65,000 - $75,000

Position Summary

The Fellowship Coordinator is responsible for the day-to-day administration of all the fellowship programs in the Department of Obstetrics & Gynecology. The coordinator reports to the Medical Education Manager.

Responsibilities

Fellowship Education: Manage day-to-day administrative functions for all of the fellowship programs; develops and implements new systems and revises current systems to be in compliance with fellowship governing body; maintains databases with fellow and faculty data, and manages the evaluative processes of the fellows, program, faculty and rotations; informs fellows of inter and intradepartmental policy and procedure changes, track, report, and ensure compliance with procedures regarding licensing, annual contracts, and initial and re-credentialing of fellows; provide administrative supervision and resource for fellows and act as liaison between fellows and hospital administration. Assists with the development of fellow schedules; uploads rotation schedules into Med Hub system; notifies fellows of schedules, encompassing vacations, conferences and approved leaves of absence. The incumbent will maintain the fellowship curriculum including competency-based goals and objectives for each assignment and each level of training; develops evaluation tools for the fellowship programs; monitors the evaluation process; compiles the results and files evaluations in fellows' files; schedules semi-annual reviews for each fellow with the Program Director and interim appointments as needed

Fellowship Accreditation: Assists the Medical Education Manager and Vice Chair of Education with the ACGME transition process; prepares and coordinates materials and resources for the ACGME site visit reviews; works directly with the site visitor to plan the site visit schedule and to provide all documentation requested by the reviewer; monitors and ensures compliance with all of the ACGME fellowship program requirements related to duty hours, surveys, case procedure logs, etc.; prepares all of the ACGME required reports; reviews and assesses current ACGME program and institutional requirements; monitors requirements for changes; completes all ACGME-required updates on the ACGME website

Fellowship Recruitment: Creates, designs and publishes recruitment materials; manages the Electronic Residency Application System (ERAS) for all program applicants; screens candidates' files and provides files of those who meet hiring criteria to Program Director; coordinates all aspects of the interview process; schedules interview dates, corresponds with potential applicants and confirms meetings and appointments ; composes, administers and disseminates post interview and post match survey to all applicants; prepares and submits rank order list submission to the National Resident Matching Program (NRMP website) by deadline date

Medical Education: Supports the Vice Chair of Education with administrative tasks; calendar, verifications, and visiting residents rotating through Ob/Gyn divisions. Organizes, manages and attends the new fellow welcoming event, fellow retreat and senior resident/fellow graduation event; assists fellows with travel and expense reimbursement; maintains accurate records of current and past /fellows; updates program information on the Department website; assist Medical Education Manager with Sloane Olympics, QUEST, Sloane Academic Assembly, Graduation and any other special events involving the education division; special projects as requested.

Minimum Qualifications

• Requires a bachelor's degree or equivalent in education and experience, plus three years of related experience.
• Excellent rapport-building skills with physicians, educators and administrators
• Superior organizational and written/oral communication skills
• Ability to make decisions independently and manage timely, highly visible and sensitive matters
• Ability to lead and foster teamwork and work independently with minimal supervision
• Ability to multitask and prioritize
• Proficient computer skills, including Microsoft Office experience
• Minimum 1 year experience in Medical Education Administration.
  
  

Preferred Qualifications

• Experience working in a large academic center
• Experience working within medical education division.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.