JOB SCOPE

Job Responsibilities

• Provide administrative and clerical support to Admin Team and Security Branches including meetings scheduling, travel arrangement, Accrual, Financial Reports and TM expenses.
• Perform administrative functions within the department, make discretionary decisions and interface with other departments across the property
• Provide support in purchase requests, follow through and ensure receiving and invoicing are performed on time and attend to vendors’ queries or issues from time to time
• Provide support and manage team building, special events, relevant permit, license, subscription, membership and dues subscription/application and/or renewal
• Coordinate and arrange meetings, prepare agendas, reserve facilities and record and transcribe minutes of meetings (if necessary)
• Provide support in P&L, budget, forecast, accrual, and operating expenses
• Manage and maintain office supplies, machinery, pantry, administer courier and postal services (if necessary)
• Utilize with competency property systems and portals such as but not limited to Ariba, Concur, FCm Portal (OBT), MyHR Learning/Services, Prosoft, ServiceNow, Time Manager, Virtual Roster.
• Input and update department’s virtual roster, leave records and org chart
• Manage HR matters for the team eg. Onboarding/Accessibility on property/systems/ePAF etc
• Cover Administration Manager when she is on leave and provide support on all manner of duties, when called upon
• Perform other related duties as assigned by the Vice President, Security Service Department

JOB REQUIREMENTS

Experience

• Previous working experience in corporate and administrative support for Administrator / Senior Administrator

Competencies

• Competent in Outlook and Microsoft Office program (Word, Excel, PowerPoint)
• Proficient in spoken and written English 
• A team player who is willing to support all teams
• Able to work independently, meticulous and detail-oriented

Marina Bay Sands is committed to building a diverse, equitable and inclusive workforce, providing equal opportunities as we grow our talent base to match our growth ambitions in Singapore. Our employees are committed to adhere to and abide by all rules, regulations, policies and procedures, including the rules of conduct and business ethics of the Company..