Sydney CBD

• A broad range of experience in executive support in a corporate environment.
• Ability to build & maintain strong relationships & networks across the business
• 3 Months contract (potential to extend) |Hybrid working | Grade 5/6

About the Role

The Executive Assistant plays a pivotal role in empowering General Managers to effectively deliver on their responsibilities and goals by working closely with senior leaders and the Executive Assistant Network to enable operational and administrative effectiveness.

Benefits

• A corporate wellbeing program with subsidised gym membership, free flu vaccinations and health check programs
• Comprehensive learning and development support aligned to icare’s Core Capabilities.
• Our People Awards - On-the-spot Recognition, Quarterly Values Awards & Our People Annual Awards
• Access to our Employee Assistance Program

Duties

It’s an exciting time at icare where no two days are the same; as an Executive Assistant you will:

• Effective diary management including screening meeting requests from internal and external stakeholders, negotiating scheduling times and resolving diary clashes in a way which facilitates optimal use of the General Managers’ time.
• Light inbox monitoring for the General Managers to support informed decision making and planning, including notification of urgent emails and time-sensitive priorities.
• Provide onboarding and offboarding logistical support for direct report team members of General Managers.
• Manage information and coordinate follow up action using discretion, initiative and confidentiality to enable sensitive matters to be dealt with appropriately.
• Effective administration operations support including managing and booking travel for General Managers as required, including coordinating approvals, itineraries and payment.
• Provide event management support for the General Managers’ direct report team including coordination of logistics, catering, venue and tech equipment management, distribution of papers and liaising with guests.
• Manage the processing component of procurement activities i.e. payment of invoices and creation of purchase requisitions as appropriate for General Managers.
• Manage purchases via Purchase Card including completing the reconciliation process for General Managers.
• Work collaboratively with the Executive Assistant and Assistant Network community, including sharing of technical knowledge and ways of working to drive efficiencies across teams.
• Supporting General Managers’ teams with project related tasks as required in alignment with development goals.

Skills & Experience

• Pre-Employment Checks
• Strong organisation and coordination skills
• Ability to prioritise on behalf of the senior leader/s
• Ability to manage stakeholders on behalf of the senior leader/s
• Ability to problem solve
• Ability to manage confidential information
• Ability to build and maintain strong relationships and networks across the business
• Successful completion of relevant tertiary qualifications in administration or an equivalent discipline or equivalent knowledge and skills acquired through practical experience.
• Highly proficient in Microsoft Office 365 Products
• A broad range of experience in executive support in a corporate environment.

Culture

We know our strength comes from the diversity of our people and would encourage people with different experiences and backgrounds to apply.   We are committed to our people’s development so the people of NSW can thrive.

About the Company

Our purpose is to care for the people of New South Wales, building confidence and trust so our communities can thrive. As NSW’s agency of insurance and care, in the past year we insured 338,000 businesses, covering four million workers and supporting 92,000 workers with injuries. We cared for over 1,800 people severely injured on our roads and supported more than 5,450 impacted by a dust disease. We helped 775 homeowners, insuring $20.9 billion in residential projects, and continue to protect $436 billion in NSW Government assets including iconic landmarks the Sydney Harbour Bridge and Opera House. icare continues to refine and transform how we deliver services to improve experiences for those we serve.

• For more information about icare visit our website
• icare operates a direct sourcing model so no agency introductions will be accepted
• We are a Circle Back Initiative Employer – we commit to respond to every applicant
• A talent pool may be created through this recruitment process.

If you are an employee of icare please apply via Hugo to submit your application. We want to support you with the next step in your career.

Please note that you must be an Australian citizen, permanent resident of Australia, New Zealand citizen with a current New Zealand passport or have unrestricted working rights to apply for this role.