Staff Assistant / Payroll Time & Attendance Clerk

Job no: 496851
Position type: Full Time
Location: Brooklyn, NY
Division/Equivalent: Administration
School/Unit: PAYROLL
Categories: Administrative, Finance

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Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit:

 UUP
Job Description:

The Department of Finance at SUNY Downstate Health Sciences University is seeking a full-time Staff Assistant / Payroll Time & Attendance Clerk.

The position maintains the payroll and time and attendance records of all of Downstate Medical Center's State employees. This position is responsible for maintaining a superior customer service culture in support of the medical center's employee population.

Additionally, the successful candidate will:  

  • Maintains payroll and time and attendance information by collecting,
    calculating and entering data into various systems, as appropriate
  • Updates payroll records by entering changes in exemptions, job title and department/division transfers, or other information as needed.
  • Prepares reports by compiling summaries of information such as earnings, taxes, deductions, leave, disability, and nontaxable wages, etc.
  • High volume phone call and email inquiries
  • Meet with employees (in-person/zoom meetings) to address their concerns.
  • Reviewing documents, timesheets, letter/forms and checks etc. to ensure accuracy. Accurately Input/update information and records into databases and spreadsheets, etc.
  • Determines payroll liabilities by calculating employee federal and state income and social security taxes and the employer's social security, unemployment, and workers' compensation payments and other such liabilities, as necessary.
  • Resolves payroll discrepancies by collecting and analyzing Information and implementing changes.
  • Provides payroll information and training to supervisors, employees, and other approved personnel.
  • Supports payroll operations by following policies and procedures; reporting problems and ensuring necessary corrections are made to ensure the accuracy of payroll transactions.
  • Interacts with Audit & Control, SUNY Central, and Civil Service managers to address payroll Issues.
  • Processes overpayments and interacts with the Assistant Attorney General in processing the affidavit for the final judgment.
  • Maintains the confidentiality of payroll records.
  • Adhere to all New York State regulatory requirements and SUNY policies and procedures.
  • Participates in continuous process improvement efforts to support current and future systems enhancements.
Required Qualifications:
  • Associate's Degree. 
  • Ability to work in a team environment and communicate effectively within all levels of the organization.
  • Strong professional phone and email skills.
  • Eye for detail and accuracy is imperative.
  • Ability to prioritize and multitask.
  • Strong interpersonal and analytical skills.
  • Effective oral and written communication skills.
  • Proficient in Microsoft Excel & Pivot tables, Experience with Microsoft  Suite.
  • Strong computer skills and ability to learn the internal systems.

Preferred Qualifications:
  • A Bachelor's Degree is preferred
  • 3 to 5 years of experience in payroll or a related field, preferably working in a healthcare environment.
  • Knowledge of New York State Finance Law is preferred.

Work Schedule:

Monday to Friday; 9:00am to 5:00pm (Full-Time)

Salary Grade/Rank:

 SL-2

Salary Range:

Commensurate with experience and qualifications

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at ada@downstate.edu

 

Advertised: Eastern Daylight Time
Application close:

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