Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit:

UUP

• Job Summary:

The Department of Pediatrics at SUNY Downstate Health Sciences University is seeking a full-time Residency Program Coordinator / Staff Assistant. The successful candidate will:

• Play a pivotal role in the management of the residency program and is an integral member of the residency's leadership team. Implements policies and procedures as well as manages daily operation activities and special program activities (recruitment, In-training exam, RPC reviews, internal reviews, orientation, etc.)
• Be the first point of contact for prospective applications, professional organizations, institutional GME, and anyone else needing information or assistance from the residency program.
• Serve as the liaison in many ways, including between the Program Director (PD) & residents, residents & faculty, various administrative staff, etc.
• Meet deadlines & coordinate the routine & ongoing responsibilities of the residency office (RO), such as and not limited to, semiannual resident reviews, data collection & maintenance of documentation required for accreditation, recruitment, appointments/credentialing, budgeting/payroll, program website maintenance.
• Manage day-to-day operations of the residency program.
• Act as the liaison with internal and external agencies/rotating sites, and local ‘out’ rotations.
• Maintain compliance with internal, external, and national organizations.
• Coordinate the educational functions of the Program including the timely dissemination of information and documentation, which is necessary for the efficient operation of the training program. 
• Recognize and understand the policies implemented regarding Pediatrics residency training from both ACGME and the American Board of Pediatrics.
• Demonstrate the ability to lead through change and manage up when new requirements for residency training are implemented. Direct residents in the successful navigation of the administrative requirements established by institution’s GME and ACGME.
• Organize and attend in conjunction with the Program Director required meetings for residency management (Clinical Competency Committee, Program Evaluation Meeting), Annual Program Review.
• Manage intern recruitment, including the setup and coordination of the day, written and telephone communication between the program and applicants, especially using the ERAS and Thalamus software, faculty participant recruitment, and collating data after each recruitment day that then allows the Program Director to create a rank list for the National Ranking and Matching Program (NRMP).
• Be accountable for activities such as interviews, mock boards, teaching didactics responsibilities include but not limited to finding physicians to participate, schedule the residents for participation, coordinate offices etc. If interviews are conducted via Zoom and the In-Training Exam is administered via computer.
• Onboard new residents, credentialing outside rotators and communication with the GME, Human Resources, Payroll at SUNY, and various rotating sites.
• Arrange for the timely distribution of diplomas and all timely communication required by the ABP program.
• In conjunction with the Program Director, maintain electronic Accreditation Database System (ADS), provided by the ACGME to ensure that all data collected regarding the program is accurate. This includes scholarly activity, program sites, rotation schedules, and resident Milestones entries.
• Effectively communicate with Program Director, faculty, residents, staff, affiliate sites (administrative staff) and other personnel that work for or with the Pediatrics Residency Program (ACGME, ADS, etc.). This includes follow up with incomplete requirements, informing Program Director when residents get behind with meeting requirements, and verifying requirements are met before residents’ graduate.
• Perform all administrative duties needed to run the pediatric residency program. Scheduling of rotations, clinic hours/schedules, counseling current and incoming residents on such issues as scheduling, rotation requirements, timesheets, benefits, policies and procedures, health clearances, HIPAA, etc.
• Be willing to participate in professional development activities such as institutional GME programs, webinars provided by ACGME, reading literature, etc. Become a member of the Association of Pediatric Program Directors (APPD) and attend the annual conference when, and if, funding is available.
• Participate in the educational mission of the Department of Education which will include cross coverage of undergraduate medical education when necessary.  This will include training in the coordination and scheduling of the third- and fourth-year medical students, external students.
• Coordinate all program events to include but not limited to Wellness events, retreats, banquets, mock boards, educational/journal club lunches.

Required Qualifications:

• 3+ years in medical education administration (residency/fellowship and or medical student education).
• Knowledge of accreditation guidelines, strong written and oral communication skills, strong organizational and interpersonal skills, critical thinking skills, ability to work independently, ability to work on multiple projects at one time, ability to manage and complete projects are vital. 
• MS Office Suite, TEAMS, Zoom, New Innovations, Thalamus, Amion, ERAS, WebADS (preferred). Working knowledge of Blackboard and New Innovations.
• Expected to obtain C-TAGME certification after completion of two years on the job.
• Or, an acceptable equivalent combination of experience, training, and education to the above. 

Preferred Qualifications:

• Bachelor's Degree.
• C-TAGME.

Work Schedule:

Monday to Friday; 9;00am to 5:00pm (Full-Time)

Salary Grade/Rank:

Salary Range:

Commensurate with experience and qualifications

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at ada@downstate.edu