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The starting salary will be between $XXXX.XX/month to $XXXX.XX/month.
Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver.
For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html
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About Cal State East Bay
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Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.
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About the Position
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The Department Office Manager serves as a point of contact for walk-in and telephone inquiries to the Department of Biological Sciences. In addition, the Office Manager has primary responsibility for PeopleSoft managed transactions initiating from and processing through the department regarding student records, tenure-track and part-time faculty contracts, staff contracts and time reporting, and building of online schedules of quarterly course offerings. Other administrative tasks include, but are not limited to: providing information via departmental forms and brochures and referring callers to appropriate offices; managing add/drops and special registration forms; processing quarterly teaching evaluations for faculty and teaching associates; coordination with IT regarding departmental web page updates; managing requests for student advising and efficient reporting of graduation check sheets. The Office Manager works closely with the Department Chair under general direction, and supervises directly one 0.25 time base office assistant.
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Responsibilities
Major responsibilities include meeting PeopleSoft deadlines for course schedules and employee data and contracts. The Office Manager is ultimately responsible for the smooth flow of paperwork originating and moving through the department. The Office Manager supervises directly the activity of one 0.25 time base Office Assistant.
Requires
Excellent word processing skills, especially MS Word and Excel. Detailed understanding of PeopleSoft personnel management, student data, and scheduling pages. Ability to multitask, managing software and webpage applications while managing the efficient conduct of walk-in, telephone and internet based office inquiries.
Minimum Qualifications
BS preferred; or 3 years experience in a similar office managerial position.
Preferred Skills and Knowledge
MS Word, Excel, PeopleSoft personnel, student and course management
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Condition(s) of Employment
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Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.
All background checks are conducted through the university's third party vendor, Accurate.
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