• 25% - Generates, analyzes, and processes purchase requisitions, purchase orders, change orders and accompanying backup. Regularly monitors status of purchasing documents, investigates and resolves problems. Processing of JIRA Tickets and certificates of insurance. Responsible for the entire acquisition of a wide variety of specialized and technical commodity groups and services following regulatory and university policy requirements. Incumbent confers with departmental customers to help them reach their needs by determining methods of purchase, developing reasonable and accurate specifications, and complementing suggested sources of supply, all according to regulatory requirements and practices. Analyzes purchase requisitions and requests to determine the types of materials, supplies, equipment, or services required and ensures that such requests are complete and that proper authorization has been obtained. Continually seeks cost reduction and revenue-generating opportunities. Investigates, analyzes, and evaluates such opportunities before submitting them to the University administration for review and possible implementation. Maintains familiarity with market trends, as well as product availability through various state, local, and educational contracts. Ensures that the goods and services purchased on behalf of University departments meet specified conditions and acceptable standards by preparing detailed bid specifications for technical items, contract requirements (scope of work) for the establishment of commodity and service contracts, requests for quotations, and/or requests for proposals for commodities and services requested by University departments, investigating commodity substitutions made by vendors and suppliers, serving as a liaison between University departments and vendors, which includes vendor management, resolving differences regarding the purchase of goods and services, and determining the acceptability of goods and services in coordination with the ordering department or unit. - (Essential)
• 15% - Ensures the prompt and effective delivery of essential goods and services to the University's administrative and academic departments with a minimum time lag by determining which method of procurement (e.g., request for quotation, request for proposal, single feasible source, emergency, etc.) is appropriate and complies with regulatory guidelines, University, BOT, and/or Board of Governor's policies, and accepted procurement principles. Consults with administrators and staff about their needs and desired purchases, assisting in locating and identifying items and services being sought, contacting vendors, and developing sources of supply and/or services. Uses the appropriate method to prepare requests for quotations, ITB's, RFPs, ITNs, PQSs, RFIs and purchase orders, employing advanced writing skills in preparing the more complex requests for proposals, evaluating responses to requests for quotations, requests for proposals, and purchase orders, performing advanced analytical work in evaluating responses to the more complex requests for proposals, and expediting the ordering and delivery process for goods or services. - (Essential)
• 15% - Conducts pre-bid meetings, informs vendors and contractors of University policies, procedures, insurance, bonding requirements, and other matters, and ensures compliance with such policies and procedures. Obtains verbal and written price quotations or prepares formal solicitation packages (ITB's, RFPs, ITNs, PQSs, RFIs etc.). Participate in the tabulation and analysis of solicitations to determine the lowest and best bidder then issue purchase orders accordingly. Recommends award and prepares the necessary documentation and agenda materials for contract awards, conferring with General Counsel regarding contract provisions. Negotiates terms and conditions as required and follows up with contract renewal before expiration. - (Essential)
• 25% - Resolves problems with purchase orders, invoicing, and delivery complaints; follow up and authorizes modifications to ensure that materials/supplies are received of an appropriate quality and quantity promptly. - (Essential)
• 15% - Monitors the university’s term contract program to ensure compliance, appropriate renewals or rebid processes, and adequate, consistent insurance coverage to reduce university liability. - (Essential)
• 5% - Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as directed by the Director and Assistant Director of Procurement & Contracts. - (Essential)

• Physical Requirements: No unusual physical requirement. Requires no heavy lifting and nearly all work is performed in a comfortable indoor facility.
• Impact of Deadlines: Externally imposed deadlines set and revised beyond one’s control. Interruptions influence priorities. Difficult to anticipate nature or volume of work with certainty beyond a few days.
• Standing: Daily
• Walking: Daily
• Sitting: Daily
• Reaching with hands and arms: Daily
• Climbing or balancing: Daily
• Stooping: Frequently
• Use of hands to handle objects: Daily
• Lifting up to 10lbs: Daily
• Lifting up to 25lbs: Daily
• Lifting over 25lbs: Never
• Talking as express or exchange of ideas verbally: Daily
• Hearing as perceive sound by ear: Daily
• Vision as distinguish colors & depth: Daily

• This position requires a criminal background screen.

• This position requires fingerprinting.

Candidates must apply online through the University of West Florida website: https://careers.uwf.edu. Applicants are required to attach a resume, cover letter and contact information for three references. References will be contacted upon submission of this application. An opportunity to upload these documents will be provided during the application process. For assistance, please contact Human Resources at 850.474.2694 or email jobs@uwf.edu.