Accountant

Job no: 496086
Position type: Staff Full-time
Location: Pensacola - Main Campus
Division/Equivalent: Academic Affairs Division
School/Unit: Research Administration&Engagement
Categories: Accounting/Finance

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The University of West Florida is an Equal Opportunity/Access/Disabled/Veteran employer. Any individual requiring special accommodation to apply is requested to advise UWF by contacting UWF Human Resources at 850.474.2694 (voice) or 850.857.6158 (TTY). E-Verify is required for employment. All applications for employment at the University are subject to Florida public records law. 

Please review job requirements carefully.  Failure to submit all pieces of the application may result in disqualification. Applications are accepted on the University of West Florida career site: https://careers.uwf.edu. For assistance contact UWF Human Resources at 850.474.2694 or jobs@uwf.edu.

Employment based visa sponsorship will NOT be considered for this position.

Position Number: 113180
Position Title (Classification Title):  Accountant 113180 / 105420
Working Title:  Grant Accountant
Job Summary: Research Administration and Engagement is searching for one position as either a Grant Accountant or a Senior Grant Accountant, based on the qualifications of the selected candidate.

GRANT ACCOUNTANT: The accountant is responsible for establishing, maintaining and closing contracts and grants in the University accounting system, including grant matching funds required by 2 CFR 200 and assisting with the testing and implementation of the Banner Financial System updates as required.

SENIOR GRANT ACCOUNTANT: Manages post-award accounting activities of grants and contracts within one or more academic and research units (i.e., school, department, division, institute, or center) and provides data analytics of grant activities in accordance with federal, state, and pertinent UWF policies. These activities include review, reconciliation, projection, and revision of award finances, preparation of performance and financial reports in collaboration with principal investigators, and completion of award closeouts. The position requires excellent oral and written communication skills and an understanding of customer service, work quality, continuous improvement, and professionalism. The ideal candidate is expected to effectively collaborate with diverse constituencies, including students, faculty members, university administrators, and staff members of the UWF community. Assurance of compliance with federal, state, and university standards, as well as the ability to use electronic tools and computer software in managing the progress of grant execution and controlling grant finance, are essential. Specific responsibilities include:
(1) Communicates award information to principal investigators (PIs), co-PIs, and relevant staff members.
(2) Perform regular budget reviews and budget revisions, including coordination with program personnel and relevant individuals to make adjustments to payroll for all budgeted positions and management of cost-sharing structures.
(3) Facilitate reporting activities and compliance timelines through the lifecycle of the grant or contract.
(4) Completes required financial reports and coordinates with the PIs on the associated performance reports for submission to the sponsor.
(5) Ensures compliance with agency and University regulations regarding sponsored programs expenditures, reporting and requests.
(6) Coordinates and submits requests for no-cost extension, fund carryover and rebudgeting, changes in scope of work and other changes of the awarded projects.
(7) Invoices the sponsors and facilitates the approval of invoices to pay subcontractors.
(8) Reviews and reports time & effort contributions of project personnel.
(9) Closes out all funded projects consistent with university processes and timelines.
(10) Performs grant-related responsibilities as required and/or assigned by RAE leadership.
Department Research Administration & Engagement
FLSA: Non-Exempt
Minimum Qualifications:

GRANT ACCOUNTANT: A bachelors degree in an appropriate area of specialization; or a high school diploma and four years of appropriate experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

SENIOR GRANT ACCOUNTANT: A bachelors degree in an appropriate area of specialization and three years of appropriate experience. Appropriate college coursework may substitute at an equivalent rate for the required experience.
Position Qualifications:

GRANT ACCOUNTANT: Extensive knowledge of accounting principles. Thorough knowledge and understanding of University policies and procedures. Thorough knowledge of complex federal and state rules, laws, regulations governing sponsored research administration (including but not limited to 2 CFR 200). Knowledge of statistical principles and analysis. Thorough knowledge and application of various and specific computer programs including but not limited to Microsoft Office applications, Adobe Acrobat and SCT Banner, Document Imaging (BDMS).

SENIOR GRANT ACCOUNTANT: Knowledge of accounting principles and understanding of the policies and procedures in publicly funded higher education institutions. Ability to acquire knowledge of federal and state rules, laws, and regulations governing sponsored research administration (including but not limited to 2 CFR Part 200). Ability to apply statistical principles for data analytics. Well-versed with modern computational and software tools, including but not limited to Microsoft Office Suite, Google Suite, PDF document management and SCT Banner, networking, and workflow packages.
Preferred Qualifications

GRANT ACCOUNTANT: A Master's Degree and 1 Year experience with Accounting Software program.

SENIOR GRANT ACCOUNTANT: A Master's Degree and on track to obtain CPA certification, or a Certified Research Administrator (CRA).
Essential Functions / Job Duties:
  • 60% - PERFORM FINANCIAL ACCOUNTING OF GRANTS AND CONTRACTS: Controls budgets, receipts, and expenditures of grants & contracts for compliance. Invoices third parties as it relates to assigned grants and contracts and completes expenditure reports. Monitors sub-award contracts and spending to comply with federal, state and University rules and regulations. Coordination of collection & reconciliation of account receivables. Resolves RAE grant fund accounting issues with PI and various college and department business managers. Recommends and resolves problems with cash & match funding. Initiates fixed-rate indirect cost adjustments. Reviews CFDA numbers for accuracy. Formulates, interprets, and applies audit procedures 2 CFR 200 along with University policies and procedures to manage resources and operations, which include University colleges, human resources, purchasing, and administrative services. Coordinates financial and budget activities with Sponsored Research funds. Directs and coordinates the financial closeout of grants and contracts. Participates, prepares and responds to various audit requirements. - (Essential)
  • 20% - BANNER ADMINISTRATION: Establishes plans for matching funds and monitors the fund to ensure that postings are in compliance. Coordinates training, database maintenance, system access to process journal entries and online budget transfers (BT). Coordinates the development of new Banner system implementations in BT Workflow as they pertain to RAE. - (Essential)
  • 10% - ADMINISTRATIVE TEAMWORK COORDINATION: Provides input into the budget planning process and is responsible for controlling and recommending budget expenditures on grants and contracts, and makes recommendations as appropriate. Coordinates with the Budget Office to train college and departmental business managers on the use of online budget (BT) transfers. Designs and develops online accounting reports and modules to improve information flow, eliminate redundancies, and enhance efficiencies. - (Essential)
  • 10% - RESEARCH AND ANALYSIS FOR REPORTS ADMINISTRATION AND ENGAGEMENT: Reviews financial expenditure reports, activity/effort reports, and other performance data to measure productivity and goal achievement, and to determine areas needing cost reduction in compliance with project specifications. - (Essential)
Physical Demands:
  • Physical Requirements: Occasional and/or light lifting required. Limited exposure to elements such as heat, cold, noise, dust, dirt, chemicals, etc., but none to the point of being disagreeable. May involve minor safety hazards where likely results would be cuts, bruises, etc.
  • Impact of Deadlines: Externally imposed deadlines set and revised beyond one’s control. Interruptions influence priorities. Difficult to anticipate nature or volume of work with certainty beyond a few days.
  • Standing: Daily
  • Walking: Daily
  • Sitting: Daily
  • Reaching with hands and arms: Daily
  • Climbing or balancing: Never
  • Stooping: Daily
  • Use of hands to handle objects: Daily
  • Lifting up to 10lbs: Daily
  • Lifting up to 25lbs: Daily
  • Lifting over 25lbs: Never
  • Talking as express or exchange of ideas verbally: Daily
  • Hearing as perceive sound by ear: Daily
  • Vision as distinguish colors & depth: Daily
Special Requirements or Considerations of the Job:

  • This position requires a criminal background screen.

  • This position requires fingerprinting.

  • This position is eligible for veteran's preference.
Number of Vacancies 1
Work Hours 8:00 am - 5:00 pm
FTE 1.0
Salary Range

Grant Accountant: $46,145-55,374

Senior Grant Accountant: $59,849-65,834
Pay Basis Annually
Closing Date: 07/27/2025
Special Instructions to Applicants: Candidates must apply online through the University of West Florida website: https://careers.uwf.edu.

Applicants are required to attach a resume, cover letter and contact information for three references.

An opportunity to upload these documents will be provided during the application process.

For assistance, please contact Human Resources at 850-474-2694 or email jobs@uwf.edu.

This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Section 295.07, F.S.; applicants claiming preference are responsible for providing required documentation on or before the posting deadline date as such documentation is required for eligibility determination. Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. For information on obtaining a DD214, visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.

At the conclusion of this search, if a non-preference eligible applicant is appointed to the position and you are a preference-eligible applicant and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, a written complaint requesting an investigation may be submitted to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Blvd., Room 214, St. Petersburg, Florida 33708. Such a complaint should be filed within 60 calendar days from the date that the notice the position has been filled is received by the applicant pursuant to Sections 120.569 and 120.57, F.S.

Prior to filing a complaint, it is the responsibility of the preference-eligible applicant to contact the designated Human Resources or other contact person at least one time after 45 days have passed from the final date for submitting an application or the interview date, whichever is later in time, if the applicant has not received notice of a hiring decision.

Advertised: Central Daylight Time
Application close: Central Daylight Time

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