Coordinator II 100580

Job no: 496094
Position type: Staff Full-time
Location: Pensacola - Main Campus
Division/Equivalent: Div of Finance & Administration
School/Unit: Controller's Office
Categories: Accounting/Finance

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The University of West Florida is an Equal Opportunity/Access/Disabled/Veteran employer. Any individual requiring special accommodation to apply is requested to advise UWF by contacting UWF Human Resources at 850.474.2694 (voice) or 850.857.6158 (TTY). E-Verify is required for employment. All applications for employment at the University are subject to Florida public records law. 

Please review job requirements carefully. Failure to submit all pieces of the application may result in disqualification. Applications are accepted on the University of West Florida career site: https://careers.uwf.edu. For assistance contact UWF Human Resources at 850.474.2694 or jobs@uwf.edu.

Employment based visa sponsorship will NOT be considered for this position.

Position Number: 100580
Position Title (Classification Title):  Coordinator II 100580
Working Title:  Accounts Payable Manager
Job Summary: This position plans, coordinates, and manages the Accounts Payable and Travel Section in the Controller’s Office. Responsible for ensuring excellent customer service, and prompt payment of all expenditures other than Payroll and Financial Aid. Develops and maintains processes and procedures related to the Accounts Payable and Travel function. Assists with fiscal year-end closing process, implementation of new software and testing software updates as required, provide training to faculty and staff, and 1099 preparation.
Department Controller's Office
FLSA: Exempt
Minimum Qualifications: Masters degree in an appropriate area of specialization; or a bachelors degree in an appropriate area of specialization and two years of appropriate experience. Bachelor's degree in an appropriate area of specialization. Five years of direct experience may be substituted for the required degree.
Position Qualifications: Masters degree in an appropriate area of specialization; or a bachelors degree in an appropriate area of specialization and two years of appropriate experience. Knowledge of accounting principles and auditing techniques, internal controls, UWF policies and procedures, and Florida state rules and regulations with regard to vendor payments. Experience supervising staff. Ability to communicate effectively with others, both verbally and in writing. Computer literate.
Preferred Qualifications Bachelor's degree in an appropriate area of specialization. Management of AP staff and processes experience. Experience processing vendor payments in a governmental or higher education accounting environment. Experience using the Accounts Payable module of an Enterprise Resources Planning software. Experience using the Concur Travel and Expense system. Five years of applicable experience
Essential Functions / Job Duties:
  • 5% - Provides analysis and data as needed in support of fiscal year end processing, annual financial statement processing, and year end 1099 processing. - (Essential)
  • 20% - Assists with the administration of the Concur Travel and Expense system. Provides support to campus users regarding use of the system, helps troubleshoot problems encountered by users, and provides training. As an authorized support contact inputs support tickets with Concur support to obtain assistance in answering questions about the system. - (Essential)
  • 5% - Performs other tasks or special projects as requested by supervisor. - (Essential)
  • 10% - Serves as Banner functional expert for the Banner Accounts Payable Module. Participates in the resolution of system problems and coordinates the testing of Banner upgrades and patches as they impact Accounts Payable. Test out solutions and process improvements related to AP. - (Essential)
  • 5% - Processes procurement card payment to pcard vendor, ensuring totals from monthly statement match information imported into Concur. Processes quarterly reemployment invoices. Processes annual unclaimed property for Accounts Payable checks not cashed by vendors. Processes invoices and records payments for automated ACH payments and wire transfers that cannot be processed via the routine Banner check processes - (Essential)
  • 40% - Manages, coordinates and plans for the operations of the Accounts Payable and Travel Section, consisting of Accountants. This includes the development and communication of procedures to assure efficiency of workflow, assignment of schedules and workflow, assigning of objectives, evaluation of performance, promotion of exceptional customer service, and staff development and training. Implements and maintains a cross training program within the bounds of sound internal control. Provides training of the Accounts Payable and Travel function to the University community. Develops and proposes process improvements. - (Essential)
  • 15% - Works with University vendors to resolve problems and investigates and resolves internal budget availability issues, resulting in timely payment of invoices and accurate reporting of financial transactions. - (Essential)
Physical Demands:
  • Physical Requirements: No unusual physical requirement. Requires no heavy lifting and nearly all work is performed in a comfortable indoor facility.
  • Impact of Deadlines: Routine deadlines. Usually sufficient lead time. Variance in work volume, seasonal, and predictable. Priorities can be anticipated. Some interruptions are present. Involves occasional exposure to demands/pressures from persons other than immediate sup.
  • Standing: Daily
  • Walking: Daily
  • Sitting: Daily
  • Reaching with hands and arms: Daily
  • Climbing or balancing: Never
  • Stooping: Occasionally
  • Use of hands to handle objects: Daily
  • Lifting up to 10lbs: Occasionally
  • Lifting up to 25lbs: Never
  • Lifting over 25lbs: Never
  • Talking as express or exchange of ideas verbally: Daily
  • Hearing as perceive sound by ear: Daily
  • Vision as distinguish colors & depth: Daily
Special Requirements or Considerations of the Job:
  • This position requires a criminal background screen.

  • This position requires fingerprinting.

  • This position is responsible for meeting requirements of FS 215.422.
Number of Vacancies 1
Work Hours 8:00 am - 5:00 pm
FTE 1.0
Salary Range $53,000 - $57,000
Pay Basis Annually
Closing Date: 8/03/2025
Special Instructions to Applicants:

Candidates must apply online through the University of West Florida website: https://careers.uwf.edu. Applicants are required to attach a resume, cover letter and contact information for three references. An opportunity to upload these documents will be provided during the application process. For assistance, please contact Human Resources at 850.474.2694 or email jobs@uwf.edu.

Advertised: Central Daylight Time
Application close: Central Daylight Time

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