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Operations Coordinator

Apply now Job no: 503367
Work type: Regular
Location: Malibu Campus
Categories: Administrative/Office Support

The Department of Public Safety at Pepperdine University maintains a hospitable and secure campus environment while respecting the rights and dignity of each individual, in line with the University’s Christian mission. The Operations Coordinator supports the efforts of the Department through scheduling, coordinating daily operations, and providing superior customer service to community members. The Operations Coordinator will also assist constituents with matters related to parking permits and reservations, managing the onboarding and offboarding logistics for DPS staff, and providing regular office maintenance.

Duties

  • Provide superior reception services and support to all who seek assistance on the phone, online, or in-person. 
  • Oversee vehicle registration process, including requests for special passes and parking reservations. 
  • Maintain and organize the supplies and equipment that support departmental operations, such as signage ordered from Printing Services, refreshments, office and booth supplies, and departmental furnishings. 
  • Maintain and share events in the departmental operational calendar. 
  • Assist with on-boarding and off-boarding process for all new and departing DPS employees. 
  • Arrange maintenance needs for all departmental facilities and designated equipment. 
  • Responsible for the organization and tidiness of the office, hallways, briefing room, storage cabinets, and other shared spaces. 
  • Perform other duties as assigned. 
  • Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required: 

  • High school diploma.
  • General office and administrative experience.
  • Proficient in Microsoft Word and Excel.
  • Previous database system experience.
  • Ability to multi-task and manage heavy visitor and phone traffic.
  • Ability to work in an environment with frequent interruptions.
  • Ability to organize and prioritize changing workload.
  • Strong interpersonal, oral, and written skills, including a pleasant disposition and an ability to communicate with diplomacy and tact in sensitive situations.
  • Strong customer service and interpersonal skills.
  • Strong organizational and time management skills.
  • Strong attention to detail and critical thinking skills.
  • Ability to maintain confidential information, exercise sound judgment, and work independently.

Preferred: 

  • Bachelor’s degree.
  • Familiarity with Pepperdine University.

Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws.

This is a Regular, Nonexempt, 40 hour per week position.

Expected Pay Range: $21.63 - $24.03 per hour 

The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive benefits package.

Pepperdine is an Equal Employment Opportunity employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal, state, or local law.

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