Administrative Office Support
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Job no: 524500
Work type: Hourly Wage/Part-Time
Senior management: Vice President for Research
Department: Export & Secure Research Compliance
Location: Blacksburg, Virginia
Categories: Administrative / Clerical
The Administrative Office Support Specialist(s) will serve as a member of the staff in the Office for Research and Innovation providing administrative support to reporting units for Sponsored Programs, Scholarly Integrity and Research Compliance, and Office of Export and Secure Research Compliance (OESRC).
The Administrative Office Support Specialist will primarily provide high-level administrative support to team members and programs by projecting a positive image to the university community, guests, and government organizations. The incumbent will be responsible for calendar management, coordination and scheduling of meetings, conferences, and guest visits; maintaining electronic and paper files; making travel arrangements and processing reimbursements; greeting and receiving visitors; performing general office duties and special projects; coordinating communications; and other administrative duties in support of programmatic needs.
Additional administrative responsibilities include serving as a backup to the primary administrative and operational lead for each office assigned in an effort to provide seamless support during times of high volume and absences.
This position will be on-site in Blacksburg, VA.
• Experience providing administrative support in a professional setting.
• Advanced computer skills with word processing, spreadsheets, and presentation
software as well as with database management programs
• Proficiency in collaboration and demonstrated ability to receive directions and work
independently as needed
• Demonstrated ability to use judgment and discretion where necessary
• Strong organizational, project management and problem-solving skills with
impeccable multi-tasking abilities
• Exceptional interpersonal skills and strong customer-service orientation
• Friendly and professional demeanor
This position is located on-site in Blacksburg, Virginia.
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Lynn Byrd at byrd@vt.edu during regular business hours at least 10 business days prior to the event.
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