Under direction of the Associate Director of POC Finance, the Administrative Coordinator provides primary administrative support for a broad array of business/financial functions related for the operations of Planning, Operations, and Construction (POC), the Department of Design and Construction (DDC), and the Department of Facilities Services (DFS). The duties of this position will support these departments in projects related to construction, remodel, furniture, facility maintenance, and campus planning requests for the University.

Duties

• Process invoices for the Planning, Operations, and Construction (POC) department (including the Department of Design and Construction and Department of Facilities Services), obtain necessary approvals and coordinate with Project Managers. 
• Process all incoming emails to the POC department, coordinate assignment of tasks with the POC Finance team, copy and scan documents, and other general office responsibilities. The position is required to respond directly to approximately 80% of the inquiries. 
• Enter financial information into database/construction management software. 
• Record and reconcile credit card transactions and substantiations on a monthly basis. 
• Perform tasks as a Requestor in the PeopleSoft system as needed to process purchase requisitions. 
• Coordinate financial deposits for the POC department. 
• Effectively communicate and coordinate with internal and external groups to ensure that appropriate parties are well-informed. 
• Perform other duties as assigned. 
• Uphold University's mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required: Bachelor's Degree; administrative support experience; proven ability to organize and help to make decisions on prioritizing tasks in high demand environment. Excellent interpersonal and written communication skills; superior organizational skills and attention to detail; proper phone and email etiquette; ability to prioritize and manage multiple projects and deadlines. Proficiency in Microsoft Office products including Word, Excel, Outlook, etc.; familiarity with Google products including Gmail, Sheets, Docs, Calendar, etc.; knowledge of basic office equipment including scanner, copier, phone systems, computer, etc.

Preferred: Ability to plan, schedule, review, and manage daily, weekly, and monthly tasks for both the individual and the team in a high-paced environment with challenging deadlines. Knowledge of PeopleSoft System in the financial modules (Credit Cards, Requisitions, PO and Voucher Inquiry).

Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. The University conducts such screenings in compliance with applicable laws and with the objectives of evaluating risk and supporting a safe environment for students, faculty, staff, and guests; safeguarding key University assets including people, property, information, and the University’s reputation; and providing comprehensive job-related information to University leaders to enable them to make prudent hiring decisions. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws, including the Los Angeles County Fair Chance Ordinance.

This is a Regular, Nonexempt, 40 hour per week position.

Expected Pay Range: $22.50 - $25.00 per hour 

The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive benefits package.

Pepperdine is an Equal Employment Opportunity employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal, state, or local law.