C&P Student Assistant

Job no: 539115
Position type: Student Assistant
Location: Fullerton
Division/Equivalent: Fullerton
School/Unit: VP, Administration & Finance
Department/Office: AVP of Financial Services
Categories: Excluded, Administrative, Temporary, Part Time

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Job Title C&P Student Assistant
Salary

Classification Range $16.00 - $24.00 per hour 

Anticipated hiring range, depending on qualifications, not to exceed $17.00 per hour
Department Contracts & Procurement 
Work Schedule TBD; up to 20 hours per week during the academic year.
Job Summary The Contracts & Procurement office seeks a student assistant to provide administrative support for various operational functions within the department:
1. Office & Clerical: Provide front desk support (reception, phones, scheduling), distribute incoming mail, office supply inventory, maintain office supply needs list, organize supplies, maintain Xerox machines; conduct mail delivery, copying, and additional support to all office staff as needed. Assist in processing incoming paper and electronic documents.
2. Contracts & Procurement function: Assist with emailing Purchase Orders and the collection of documentation from department requestors and vendors. Manages Dropbox files of documentation.
3. eBusiness function: Assist with daily audit of expense reports, reconciliation and submission of missing items in accordance with State statutes and CSU policies. Works with campus travel and expense management system (Concur) and assists with the data entry of information in Access Database and Excel.
4. Facilities Use function: Assist with reconciling event and contract files, tracking payment of related fees, and data entry of reservation details. Support responding to campus partners and potential clients with their inquiries on reserving campus rental spaces. Assist with the organization of event reservation materials for campus department review.
5. Asset Management function: Assists with the administrative support and coordination for the Property Control/Asset Management function. Supports the inventory process of tagging, reconciling and reporting of university equipment and assets.
6. Other duties: Performs other administrative duties or special projects as assigned to support the office operations.
Minimum Qualifications

Ability to learn and perform assigned work; follow oral instructions; work cooperatively with faculty, staff, and other students; communicate effectively with all levels; and read and write English at a level appropriate to the position.

  • Strong customer service and problem-solving skills
  • Must maintain a high level of confidentiality
  • Self-starter and highly motivated to learn
  • Detail-oriented, organized, and able to coordinate multiple projects
  • Proficient in Microsoft Office and Adobe applications
Required Qualifications
  • Current student at CSUF and is enrolled/registered (fees paid) in a current regular semester as a new or continuing student.
  • Student who has completed the prior semester (has not graduated), or who is registered for the subsequent semester.
  • In good academic standing (not on academic probation, continued probation, academic dismissal).
  • Student who is authorized to work in the United States and can provide employment eligibility documents.
Preferred Qualifications
  • Prior experience working in a professional environment
  • Business/Accounting background 
Out-of-state Employment Policy In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and requires hiring employees to perform CSU related work within the State of California.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process.  California State University, Fullerton is not a sponsoring agency.  All unsolicited resumes will be returned without review.  California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Advertised: Pacific Daylight Time
Application close: Pacific Daylight Time

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