| Purpose of the Position: |
The Resource Manager will oversee Student Affairs financial information, contracts, and budgets. This position will provide fiscal updates to the Provost, serve as a liaison with the Office of Budgets and Management Information, and communicate and facilitate the flow of financial information to colleges and academic support units.
Duties/Responsibilities
• Serve as the financial officer for Student Affairs Auxiliary Units and contracted vendors.
• Work closely with Directors in ensuring that funds are managed effectively and in line with state, federal, and university laws, and policies.
• Manage, process, monitor, and maintain all fiscal records for Auxiliary accounts. These accounts include but are not limited to state operating funds, revenue accounts, and UAH Foundation accounts.
• Work closely with the Directors to make budget projections, generate revenue forecasts, encumber funds for planned expenses, and adjust budgets and expenses as needed throughout the budget cycle.
• Ensure expenditures align with university policies and strategic priorities.
• Produce regular financial reports, dashboards and variance analyses.
• Utilize financial systems (ERP, budgeting tools) to track and report data.
• Improve financial workflows and reporting accuracy.
• Oversee budget adjustments, journal entries, and fund transfers in accordance with university policy.
• Manage and reconcile multiple funding sources.
• Support internal and external audits by preparing documentation and responding to inquiries.
• Work closely with the Directors with contractor and partnership agreements, including agreement preparation, prompt payment and issuance of invoices, and monitoring of expenditures and revenues associated with agreements/contracts.
• Performs routine and recurring budget administration duties which facilitate more complex and detailed review and analysis conducted by the supervisor.
• Serve as a liaison between departments and central university finance areas.
• Gathers, extracts, reviews, verifies, and consolidates a variety of information and statistical data necessary to formulate and prepare preliminary budget estimates and program plans for current and historical budget data for the same or closely related programs.
• Reviews budgetary data, information, and requests by verifying the accuracy of data in forms, schedules, and reports, recommending corrections of inconsistent totals, and entries as necessary.
• Reviews cost accumulations versus approved program/budget estimates. Compiles and reviews monthly cost and obligation reports.
• Analyzes revenue reports, fiscal and budgetary policies, and guidelines established by university policy and guidelines.
• Performs other duties as assigned.
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