Careers

Office Assistant

Apply now Job no: 504453
Department: AVP of Student Affairs
Work type: Staff Full-time Non-Exempt
Location: Alabama
Categories: Student Affairs

Purpose of the Position:

The Office Assistant will support the day-to-day operations of the Housing and Residence Life department, providing support for central office staff colleagues, student personnel, contractors, and customers (internal and external). 

Duties & Responsibilities:

Maintain inventory of departmental forms and marketing materials

• Oversee and manage archival of records

• Maintain student files (hard copies)

• Support office processes as needed

• Prepare morning office reports

• Oversee key inventory and distribution for office

• Process payments/contracts for summer interns, camps and conferences, and orientation

• Work with university partners (Printing, OIT, Telecom, etc.) on departmental needs

• Direct work of student employees

• Assist with monthly purchasing card reconciliation

• Assist with HR, payroll, and EPAFs as needed

• Assist with onboarding of new staff

• Handle customer service and help resolve complaints and concerns

• Process work orders coming in from residents

• Follow up on work orders from a customer service aspect/help maintenance staff

• Coordinate pest control and laundry responses to issues

• Coordinate Student/parent correspondence (front line)

• Answer and distribute emails from the main housing email account 

 
Minimum Requirements:

• High School Education or an equivalent combination of education and years of experience
• 1- 3 years of full-time verifiable office management work experience
• Must be proficient in Microsoft Office Suite and internet browsers
• Exceptional communication, customer service, grammar, editing, and organization skills
Desired Qualifications:

• Bachelor's degree, preferably in Business, or an equivalent combination of education and years of experience preferred
• Experience with Banner, Blackboard, and occupancy management software is desired
• Experience in a university or college campus environment is preferred
Published Salary (if available):

32,000-35,000
% of time Duties / Responsibilities Essential / Marginal
50 Administrative: • Maintain inventory of departmental forms and marketing materials • Oversee and manage archival of records • Maintain student files (hard copies) • Support office processes as needed • Prepare morning office reports • Oversee key inventory and distribution for office • Process payments/contracts for summer interns, camps and conferences, and orientation • Work with university partners (Printing, OIT, Telecom, etc.) on departmental needs • Direct work of student employees • Assist with monthly purchasing card reconciliation • Assist with HR, payroll, and EPAFs as needed • Assist with onboarding of new staff Essential Edit Remove
50 Customer Service: • Handle customer service and help resolve complaints and concerns • Process work orders coming in from residents • Follow up on work orders from a customer service aspect/help maintenance staff • Coordinate pest control and laundry responses to issues • Coordinate Student/parent correspondence (front line) • Answer and distribute emails from the main housing email account Essential Edit Remove

 

Advertised: Central Daylight Time
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Please note, job openings are posted for a minimum of three (3) business days and may be removed from the job posting board and filled any time after the minimum posting period has ended.

The University of Alabama in Huntsville is an equal opportunity employer (EOE), including an EOE of protected veterans and individuals with disabilities.