As an involvement events coordinator, you will plan various student experience events that reflect the university’s mission throughout the year. You will manage multiple events simultaneously, regularly meet with the director of involvement events to exchange updates, and help develop creative, unique concepts, ideas, and décor models for approval. Responsibilities include maintenance of photo archives, inventories, and event supplies; the development of project plans, production timelines, and budgets; and the coordination of event marketing and public relations efforts with internal departments. Additionally, you will lead and attend event meetings with necessary participants, collect RFPs, quotes, and estimates from vendors, and communicate SCAD standards and expectations with clients to ensure they are upheld.
In this role, you will oversee all print, visual media, social media, and web-related requests for assigned events. You will coordinate space reservations, housekeeping, grounds, transportation, and security with the physical resources team and work with various city departments and services to ensure compliance with all city ordinances. Responsibilities include the submission of applications for permits and temporary licenses, the coordination of event volunteers, and the prompt completion of all financial documentation for initiatives. Among other duties, you will source gift and giveaway ideas, order and install floral décor, and book entertainment for all events. You will also project and compile costs for an accurate budget and interact with guests as a host.
The ideal candidate exhibits excellent communication, organizational, and time management skills. They are a highly motivated, positive, and adaptable self-starter who works well in a team. The candidate is experienced with solution-based thinking and can manage several tasks simultaneously in a fast-paced environment. They can work weekends and evenings as needed.
Minimum qualifications:
- Bachelor’s degree
- Professional experience in events and conference coordination, project management, and vendor management
- Knowledge of Microsoft programs
- Access to reliable transportation
Certificates, licenses, and registrations:
Travel required:
Work hours: The university work week is Sunday through Saturday. Most offices are open Monday through Friday 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.
ADA tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications.