Title: Post-Adjudication and Licensing Assistant Director/Presiding Officer

State Role Title: Hearing Legal Servcs Offcr II

Hiring Range: $76,000 - $96,000

Pay Band: 5

Agency: Dept of Prof & Occup Reg

Location: DPOR Main Office

Agency Website: www.dpor.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Post-Adjudication and Licensing Assistant Director (“AD”) ensures the Compliance and Investigation Division (“CID”) and board activities are performed in accordance with Department policies, procedures, mission, established state laws, and that relevant board regulations are correctly applied. This position is responsible for performing or supervising the timely, accurate, and appropriate preparation and presentation of cases throughout the administrative process in accordance with the Administrative Process Act ("APA"). This position is also responsible for independently managing complex and problematic cases for a variety of boards and serving as the presiding officer at Informal Fact-Finding Conferences (“IFF Conferences”) when required. In addition, this position assists with the overall supervision of the Post-Adjudication and Licensing section by monitoring the progress of cases through the regulatory process and ensuring time and quality standards are achieved.

Duties include providing professional legal support, which includes supervising Post-Adjudication and Licensing Specialists (“staff”) in the timely reviewing of files to ensure evidence is factually complete; accurately preparing necessary documents, such as notices, orders, well-reasoned and fact-based summaries, and other memoranda; professionally presenting cases at IFF Conferences; and timely processing files for board agendas. This position ensures that legally significant errors are identified and corrected in a timely manner. Duties also include communicating both orally and in writing with applicants, participants, attorneys, witnesses, and board members. The AD provides direct support to the Director of Post-Adjudication and Licensing (“Section Director”) to accomplish section, CID, and DPOR mission and goals. The AD also directly supervises assigned staff and assists with developing and implementing training for section staff to increase competency and the efficiency of processing cases.

Working for the State affords you many benefits, and here are just a few:
• Affordable and comprehensive health benefits,
• 13 paid state holidays.
• Time off to volunteer as well as vacation, sick and personal leave.
• Participation in the VRS retirement system.
• Free parking on the premises (DPOR).


As part of The Department of Professional and Occupational Regulation (DPOR), you will play a critical role in the economic vitality of Virginia by helping qualified people start businesses and work in their chosen fields. DPOR is an executive branch agency under the Secretary of Labor for the Commonwealth of Virginia. Our regulatory boards are comprised of practitioners and citizens appointed by the Governor and are responsible for regulating certain professions and occupations, ranging from architects and contractors to cosmetologists and professional wrestlers. We protect the public by verifying minimum competency, investigating complaints, and upholding professional compliance with state laws and regulations.

TELEWORK OPTIONS: Please note that this position may be eligible for limited telework and is not a full-time telework position. Upon hire into this position, the agency requires the incumbent to be in the position for 90 days before a specific telework schedule may be submitted for consideration.

Minimum Qualifications

Knowledge, Skills, and Abilities (KSA's) required to successfully perform the work:

• Strong analytical skills and demonstrated ability to organize and analyze complex information
• Demonstrated experience showing strong writing skills, with the ability to write persuasive, well­-reasoned, fact-based summaries
• Demonstrated ability to read, interpret, and apply statutes, regulations, policies, and procedures to reach conclusions that are legally defensible
• Strong oral communication skills, including ability to make presentations to a group
• Excellent proofreading skills to ensure documents are grammatically correct and free of error
• Excellent organizational skills with the ability to coordinate the assignment and flow of work, having multiple schedules, priorities, tasks and deadlines
• Ability to conduct and preside over IFF conferences or other types of administrative hearings
• Ability to provide strong leadership, work collaboratively, demonstrate initiative, and motivate staff
• Ability to prepare legal documents; effectively elicit information and facts; and to analyze and organize complex and diverse data
• Strong ability to produce high-quality work with attention to detail
• Strong ability to manage multiple tasks, conflicting priorities, and deadlines and demonstrated prior experience of same
• Demonstrated ability to manage a large caseload in various stages of administrative process
• Ability to work independently with limited supervision
• Experience and knowledge of administrative law, investigative techniques, and research methods
• Knowledge of regulatory process, Administrative Process Act, and division procedures
• Ability to perform research
• Demonstrated initiative to meet deadlines and goals
• Strong working knowledge of computers and computer applications and proficiency with MS office applications, including, but not limited to, Word, Excel, Teams, and SharePoint.

Additional Considerations

• Supervisory experience preferred.
• Juris Doctor preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

CONFIRMATION: You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

SUPPLEMENTAL QUESTIONS: You may be required to respond to position-specific questions at the end of this application. This information may help us evaluate your credentials and qualifications for the job. Failure to respond to any questions will disqualify you from further consideration.

VETERAN STATUS: When applying for this employment opportunity, if you indicate you are a veteran, please provide a copy of your DD214 to personnel@dpor.virginia.gov or via fax to (833) 654-4240 prior to the job posting closing.

LAY OFF POLICY: If you have been affected by DHRM Policy 1.3 Layoff, and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit a copy of the card by attaching it to your submitted application, or you may send it to personnel@dpor.virginia.gov, or via fax to (833) 654-4240, prior to the job posting closing.

ALTERNATIVE HIRING PROCESS: In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800- 552-5019, or DBVI at 800-622-2155. Please provide a copy of your Certificate of Disability (COD) to personnel@dpor.virginia.gov, or via fax to (833) 654-4240, prior to the job posting closing.

ELECTRONIC APPLICATIONS OR RESUMES ONLY: DPOR does not accept mailed, emailed, faxed, or hand delivered applications or resumes.

BACKGROUND INVESTIGATIONS: Final candidates are subject to a background investigation. The investigation may include local agency checks, criminal record check, driving record, employment verification, verification of education, and other checks requested by the hiring authority related to the position. Please be advised if the information gathered does not coincide with the information listed on your application, your application will no longer be considered for the position.

LICENSES: Applicants must disclose any current professional or occupational registration, certification, and license(s) held by DPOR. Applicants with an active license issued by the Department of Professional and Occupational Regulation (DPOR) may be required to place their license in an inactive status while employed with the agency. Additional information may be provided by the Human Resources Office.

Veterans, AmeriCorps, Peace Corps, and other national service alumni and people with disabilities are encouraged to apply.

DPOR is an Equal Opportunity Employer

Contact Information

Name: Human Resources

Phone: 804-367-8500

Email: personnel@dpor.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.