Title: Accounting/Fiscal Specialist (00109)

State Role Title: Financial Services Spec I

Hiring Range: $55,000.00 - $65,000.00

Pay Band: 4

Agency: State Council of Higher Educ

Location: St Council of Higher Education

Agency Website: https://www.schev.edu/

Recruitment Type: State Employee Only - E

Job Duties

About the Organization

The State Council of Higher Education for Virginia (SCHEV) is the coordinating body for the nation’s preeminent system of postsecondary education. SCHEV is responsible for: developing and promoting an educationally and economically sound, vigorous, progressive and coordinated system of higher education; facilitating collaboration among postsecondary institutions that enhances academic quality and operational efficiency; developing and submitting recommendations to the executive and legislative branches on budgetary and policy matters; and providing advisory and/or regulatory guidance to the institutions.

SCHEV’s mission is to “promote the development and operation of an educationally and economically sound, vigorous, progressive and coordinated system of higher education.” The Agency’s mission is for “SCHEV to be the recognized source for accurate information, meaningful innovation, and informed leadership in higher education.” SCHEV staff members work to ensure access and equity to the State’s colleges and universities for all individuals who can take advantage of the educational opportunities provided on campuses.

In 2026, the SCHEV Council (board) adopted a new statewide strategic plan for postsecondary education. Developing Tomorrow’s Talent: The Virginia Plan for Higher Education sets goals and strategies to address issues the Commonwealth likely will face over the next six years. The plan provides a roadmap for Virginia to be the “Top State for Talent” by 2032. In so doing, the plan will fulfill its objectives of ensuring the readiness of students and graduates, the responsiveness of colleges and universities, and the relevance of higher education.

About the Position

The Accounting/Fiscal Specialist plays a critical role in supporting SCHEV’s Finance & Administration Division by performing core fiscal operations that ensure accuracy, compliance, and timely financial processing. This position is responsible for preparing and coding financial documents, processing travel transactions, supporting audits, maintaining records, and helping maintain strong internal controls across the agency’s fiscal processes. The role requires strong attention to detail, proficiency with state financial systems (including Cardinal Financials and the Performance Budgeting System), and the ability to work both collaboratively and independently.
The specialist supports fiscal stewardship by reviewing and entering invoices, vouchers, deposits, and travel documents; ensuring compliance with CAPP manual requirements; and maintaining financial records consistent with state retention policies. The position also provides customer service to staff and contractors by ensuring proper submission and accurate processing of financial documentation.

Minimum Qualifications

• Training and experience in accounting, business administration, or related fiscal work.
• Experience with fiscal processing in Cardinal (Oracle PeopleSoft) to include reviewing, preparing, and entering invoices, vouchers, journal entries and other similar financial documents into the Cardinal system.
• Experience demonstrating knowledge of processing accounts payable/receivables to include processing payments to vendors and processing electronic deposits.
• Experience with interpreting and applying policies and procedures, spreadsheets, and automated financial systems.
• Ability to communicate effectively verbally and in writing.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Strong organizational skills and experience working with sensitive data and multiple concurrent tasks.

Additional Considerations

• Experience with Performance Budgeting.
• Experience supporting audits and ARMICS compliance.
  
  

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

State applications will only be accepted as submitted online by 11:59 pm on the closing date through the Recruitment Management System (RMS). Applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State applications and or in resumes. The decision to interview an applicant is based on the information provided in the application, resume, or other relevant documents provided; therefore, it is essential for applicants to supply detailed information. Applications should include complete work history and periods of unemployment if applicable.

Submitting an incomplete state application/resume, or a state application/resume lacking in detail, may impact your interview eligibility. This website will provide a confirmation of receipt when the application is submitted successfully. Please refer to “Your Application” in your RMS Account to check the status of your application for this position.

State employees who have been affected by Policy 1.3 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card) must submit the card BEFORE the closing date for this position. The card may be scanned and attached to the application or faxed to (804) 371-7401. Please include your name and the position number on the fax cover sheet. You may apply for this position at http://jobs.agencies.virginia.gov . Reasonable accommodations are available to individuals with disabilities during the application and/or interview processes per the Americans with Disabilities Act. VETERANS, PEOPLE WITH DISABILITIES, AMERICORPS, PEACE CORPS, AND OTHER NATIONAL SERVICE ALUMNI ARE ENCOURAGED TO APPLY.

Contact Information

Name: Taris Harmon

Phone: 804-332-1654

Email: taris.harmon@dhrm.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.