Fiscal Services Assistant

Title:                                 Fiscal Services Assistant

Classification:                 Full-time Support Staff – Non-Exempt

Office Location:              TCAT – McMinnville Main Campus, 241 Vo Tech Dr., McMinnville, TN 37110

Hours:                              7:30 am-4:00 pm, Monday through Friday, or as needed to fulfill duties of the position.

Supervises:                     None

Salary:                              $39,117 - $46,940 depending on experience

Minimum Qualifications:

• Technical diploma or Associate’s degree.
• Minimum of four years of full-time related experience; customer service experience preferred.  
• Must possess the communication skills necessary to effectively interact with the public and employees at all levels.  
• Intermediate computer skills with knowledge of MS Office applications.  
• Ability to tactfully communicate with the public and employees at all levels.  
• Ability to maintain strict confidentiality as it relates to the financial information, employee information, student records, student financial aid, and any other.  
• Ability to work as part of a team in a fast-paced office environment. 
• Ability to organize and prioritize multiple projects at once with minimal direct supervision. 

Preferred Qualifications:

• Bachelor’s degree or higher.
• Cashiering experience including preparing cash deposits and balancing daily transactions.
• Human resources experience.
• Working knowledge of Ellucian Banner.

General Duties:

The Fiscal Services Assistant reports to the Fiscal Services Coordinator and is responsible for a broad range of tasks in a fast-paced office setting.  This position serves as the Human Resources Representative and business office/facilities support.

Key Responsibilities – Essential Job Functions

• Performing primary cashier duties including accepting payments, posting payments to student accounts, and making daily deposits.
• Processing accounts payable for the institution.
• Prepare travel authorizations.
• Purchasing and travel card management.
• Purchasing and receiving, including notifying the appropriate people that their order is ready to be picked up. 
• Generating and applying asset tags to new equipment, maintaining and updating the equipment spreadsheet, and assisting with yearly inventory of equipment.
• Various duties for the day-to-day operations of the business office and campus facilities.
• Serves as the Affirmative Action Officer for the college.
• Responsible for employee recruiting, hiring process, and onboarding, and exiting of employees.
• Plan, coordinate, and implement professional development opportunities for employees.
• Implement and manage employee wellbeing and engagement programs.
• Coordinate annual employee evaluation process.
• Assist in public relations and recruiting for the institution.
• Serves as the point person for the annual State of Tennessee Giving Campaign.
• Maintaining all required personnel and human resources functions to meet federal and state agencies, and accreditation agencies guidelines.
• Assisting employees with HR related questions.
• Managing fleet vehicles.
• Other duties as assigned.

Background checks will be completed on all new hires, which will include the following: Sex Offender Registry, County Criminal &Federal Criminal.

Physical Demands and Working Conditions (ADA REQUIREMENTS)

Walking, climbing, bending and stooping. Work performed in office, testing center and classroom environments. Position requires the use of a computer.

Sedentary Work – Walking or standing to a significant degree; sitting for brief periods of time; be able to bend and stoop; use body members (arms, hands, fingers).

SALARY: Commensurate with experience, education and training according to Tennessee Colleges of Applied Technology salary guidelines.


EMPLOYMENT DOCUMENTS: Current federal law requires identification and eligibility verification prior to employment. Only U.S. citizens and aliens authorized to work in the United States may be employed. A criminal/financial background check will be required for applicants elected.

TCAT McMinnville does not discriminate on the basis of race, color, religion, creed, ethnicity or national origin, sex, disability, age, status as a protected veteran or any other class protected by Federal or State laws and regulations and by the Tennessee Board of Regents policies with respect to employment, programs and activities. The following person has been designated to handle inquiries regarding nondiscrimination policies: Robin Lay, Coordinator of Student Services, robin.lay@tcatmcminnville.edu, 241 Vo-Tech Dr, McMinnville, TN 37110, (931) 473-5587. The TCAT McMinnville policy on nondiscrimination can be found at https://tcatmcminnville.edu/about/non-discrimination-statement .

Tennessee Board of Regents Institution