Position Summary

The Student Engagement Specialist for Budget and Operations is responsible for administering and supporting all aspects of student allocation budgets within the Office of Student Engagement. The budget and operations specialist serves as the liaison between Business and Financial Resources and the Office of Student Engagement. The Student Engagement Specialist for Budget and Operations leads the coordination and approval process of all student clubs and organizations, programming funding requests, and travel. The OSE Specialist assists student leaders with fiscal management of the club and organization funding by facilitating training for advisors and students and ensuring that clubs follow all policies regarding spending. OSE Specialist for Budget and Operations serves as administrative support to the Director of Student Engagement

Anne Arundel Community College (AACC) is committed to enriching the educational experience it offers through the diversity of its faculty, administrators, and staff members. The college seeks to recruit and support a broadly diverse team who will contribute to the college's excellence, diversity of viewpoints and experiences, embrace concepts of equity and inclusiveness, and support the equal rights of all people by advancing the understanding and appreciation of differences including age, race, gender, ability, religious convictions, socio-economic status, ethnic heritage, or sexual orientation.

While we appreciate your interest in employment with Anne Arundel Community College, applicants must be currently authorized to work in the U.S. on a full-time basis. Employment-based visa sponsorship (including H-1B sponsorship) is not available for any position.

In the best interest of the College, only individuals who are residents of Maryland or one of the following states will be eligible for employment at the college: Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia. The college will annually review this restriction and, if appropriate, expand the list of states of employment eligibility.

Job Duties and Responsibilities

Monitor available funds for all student allocation and related accounts ($750,000). Maintain account records and prepare budget transfers as needed in Colleague, Unimarket, and the Nest. Generate and interpret reports to assist with developing monthly budget projections in collaboration with the Business and Financial Resources Office. Monitor and maintain tracking system for renewals (aquarium, NEST, MD Science Center, licensing agreements, etc.) and oversee purchasing of necessary office supplies. Communicate with the business office to ensure accuracy of accounts.

Manage purchasing process for all object codes within student allocation accounts and Office of Student Engagement. Establish requisitions, receive the product/service, and process invoices for payment. Track and manage payment of all office licenses, memberships, and subscriptions. In collaboration with the OSE Specialist for Leadership and Involvement, review and process all student clubs/orgs-related budget and purchase requests. Initiate and reconcile club and office event purchases using a procurement card. Act as a liaison between the Director of Student Engagement, other departments, and external vendors.

Serve as the primary fiscal manager in the student engagement platform (The Nest). Establish student organization budgets in the Nest and enter transactions and deposits to keep available funds current. Process requisitions, purchase requests, and payments for all student club funds. Assist students through workshops, private meetings, and training to address problems that may arise due to purchase requests and budgeting concerns. Evaluate and suggest improvements in the Nest and its processes on an ongoing basis.

In collaboration with the OSE Leadership and Involvement Specialist, host annual training of student leaders and faculty/staff advisors on budget policies and procedures, purchase request procedures, and general operating procedures consistent with college policies and regulations and the Student Club and Organization Handbook. Ensure that all OSE Directory Information remains current online and in person.

Arrange travel, transportation, and lodging for student club/org members and director as needed. Reconcile monthly procurement card expense statements as submitted. Provide administrative support to the director, acting as a delegate for the generation and submission of expense reports. Process tuition waivers, stipends, and reimbursement forms for applicable staff and students and maintain records of professional development expenditures for student allocation accounts. Perform research concerning the origin of correspondence, especially invoices, and provide information and background to the Director as needed or as requested.

Required Qualifications:

Bachelor's degree or higher

At least three (3) years of progressively responsible experience in budgeting, accounting, payroll, purchasing, or personnel work. Must be able to interpret and apply institutional accounting guidelines and procedures

Excellent analytical and organizational skills, time management abilities, and communication skills (both oral and written). Excellent oral, written, and interpersonal communication skills, including demonstrated proficiency in composition, editing, proofreading, punctuation, and grammar skills.

Ability to handle multiple and sometimes competing priorities and provide excellent outcomes within the required time frame. Demonstrated organizational skills, including prioritizing workloads and developing efficient workflow systems.

Ability to instruct, direct, assist, guide, and share information with technical and non-technical personnel. Ability to deal tactfully and effectively with students, faculty, staff, governmental agencies, vendors, and the public.

Advanced proficiency with Word, Excel, and PowerPoint Is required. Knowledge of Colleague and the NEST is also required. The candidate must be able to work independently with minimal supervision and pay close attention to details, deadlines, and accuracy.

Preferred Qualifications:

Experience using Unimarket or a similar eProcurement system preferred, Chrome River or a similar expense reporting system.

Experience using Colleague, Nest, or other student engagement platforms.

Bachelor’s degree in business administration, Accounting, Finance, Student Services, and Student Affairs.

Experience working in a post-secondary institution or community college setting.



ADDITIONAL COMMENTS

This position requires consistently delivering high-quality work within quick turnaround times. Ability to effectively manage multiple high-priority tasks simultaneously