Title: Program Assistant for Biology, Chemistry and Environmental Studies

Position Type: Staff Full-Time

Days Per Week: M-F

Hours Per Week: no more than 40 hours/week

VP Area: Office of the Provost and Academic Affairs

Department: Elon College, the College of Arts and Sciences

Position Summary

This role involves interacting daily with students, faculty, and staff; providing clerical and office management support; supervising student employees; providing written and oral communication with visitors, students, faculty, and staff. The Program Assistant should have strong computer skills and expertise with Microsoft Office Suite. To be successful in this position, the Program Assistant must be highly organized and efficient with the ability to balance multiple tasks and responsibilities; show a positive attitude that contributes to a collaborative culture; act with flexibility and patience while remaining calm under pressure; willing to learn new skills and programs; demonstrate good judgment and attention to detail; show strong written, verbal and interpersonal communication skills; and work independently and as part of a team. The position also works closely with other departments within the College of Arts & Sciences and across the University.

Benefits of Working at Elon

Benefits of Working at Elon: Full-time Position

As an Elon University employee, you’ll join an internationally acclaimed university with a commitment to fostering a thriving community. Ranked among the most innovative, creative and best-run universities in the nation, Elon’s personal approach to education extends to employees, whose growth, professional development and success is a hallmark of our training and advancement opportunities.

Elon University’s home is the charming town of Elon, North Carolina, a small, friendly community located a short distance from the beach and the mountains, and among the vibrant cities of Greensboro, Raleigh and Durham. In addition to the beautiful canopy of historic oak trees iconic to our campus, you’ll find boundless opportunities for family-friendly recreation, cultural events and outdoor activities. Hiking, water sports, fine dining and entertainment are just a few of the many happenings in the Elon area, making the region one of the nation’s premier travel destinations.

Employees at Elon enjoy a generous and comprehensive benefits package that includes:

28 annual days off, including holidays and vacation.

Immediate tuition remission for undergraduate courses

Tuition remission for approved graduate-level courses after 12 months of employment.

Retirement plan with an 8 percent contribution from the university.

Immediate eligibility for health, dental and vision insurance, along with free acute care and lab services at our onsite Health & Wellness Clinic.

Free use of campus fitness facilities.

Free admission to musical and theater performances, guest speakers, religious and ethnic observances, recitals, art exhibitions, entertainment and our Division I Phoenix athletics.

Eligibility for tuition remission at Elon for spouses, qualifying domestic partners and dependents begins at two years of service. After two years of employment, eligibility begins for participation in the Tuition Exchange, a national scholarship exchange program that enables dependents to enroll in nationally recognized partner colleges and universities.

Elon values and celebrates the diverse backgrounds, cultures, experiences and perspectives of our community members. As an equal opportunity employer, Elon’s principles of diversity extend to race and gender identity, age, disability status, veteran status, sexual orientation, religion, and other aspects of one’s identity. At Elon, our employees respect human differences, passion for lifelong learning, emphasis on personal integrity and an ethic of service.

Minimum Required Education and Experience

High School Diploma and a minimum of 2 years of experience in an office or related environment.

Job Duties

• Communication and Events Support • Assist with the planning and execution of departmental events • Carefully prepare, review and edit various types of communications • Assist with event and travel planning
• Administrative Support • Collect, enter and update information in the university data systems • Provide collaborative supervision for student staff member • Support departmental searches and special guest visits • Assist with the tracking and distribution of enrollment data • Schedule room reservations as needed • Participate as needed, in special department projects • Attend and participate in staff development opportunities
• Financial Support • Prepare check requests and purchase orders • Assist in the management of departmental budgets, monitor and reconcile expenses • Manage procurement card expenses and allocations for the department Process purchase, work, print and catering orders; maintain financial records
• Additional duties as assigned

Special Instructions to Applicants: N/A